Administrative Assistant I

USC Graduate Medical Education Department is seeking and Administrative Assistant I. Working directly under the supervision of the Graduate Medical Education Institutional Coordinator, the Administrative Assistant I works closely with the DIO (Designated Institutional Official), Institutional Coordinator, and Project Specialist. This position plays an integral role in the day-to-day functions of the office.  The Administrative Assistant will participate in a range of office and divisional priorities.

The successful candidate will be motivated, pro-active, resourceful, and detail oriented. The position requires excellent organizational and communication skills with the ability to be decisive and adaptable.

Essential job duties include, but are not limited to:

• Providing general office support which may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and maintaining electronic and hard copy filing systems.
• Composing and producing a variety of business correspondence, reports, and related materials while exercising a high degree of discretion and confidentiality.
• Scheduling and coordinating meetings.
• Recording and maintaining minutes for various meetings.
• Arranging with vendors for services, preparing agenda, gathering and organizing supporting information, and overseeing production and distribution of related materials. 
• Performs other related duties as assigned or requested.  The University reserves the right to add or change duties at any time. 

Required Qualifications:

• Bachelor’s degree
• Minimum 2 years of secretarial or specialized clerical, including some administrative experience.

Preferred Qualifications:

• 3 years of combined secretarial and administrative experience in a university environment, preferably USC.
• Excellent communication skills – both written and verbal.
• Demonstrated ability to handle multiple projects simultaneously in a fast-paced environment. Ability to set priorities and organize time to see projects through to successful completion.
• A cooperative and team-oriented attitude.

Follows established USC and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan.

This position is on-site and employee must report to work at the USC Health Science Campus in Los Angeles, CA when scheduled. Work hours and on-site days may be subject to change depending on business needs.

The hourly rate range for this position is $23.89 - $26.73. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. 

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected]. Inquiries will be treated as confidential to the extent permitted by law.

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