Provide front‑office administrative support including correspondence, scheduling, travel arrangements, meeting coordination and minutes, expense reports, presentations, filing and supply ordering. Manage multiple calendars, interact with staff, patients and vendors, and support multiple projects across clinic facilities with occasional evenings/weekends and up to 10% travel.
Position Summary
The Administrative Assistant provides administrative support and demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities and functions of the department in organizing and prioritizing projects and all related duties.
Schedule:
- Flexible, may require some evening and weekends
- Prepares correspondence, reports, agendas and spreadsheets
- Arranges appointments, conferences and travel
- Coordinate meetings, take meeting minutes, maintains files
- General office duties: filing, faxing, photo copying and order office supplies for department
- Manages multiple calendars
- Ability to interact effectively with Directors, Managers, patients, internal staff and representatives of public agencies and businesses
- Handles phones and assists visitors and interacts with various vendors
- Prepares expense reports
- Prepares presentations
- Plans and coordinates multiple projects for completion
- Handling of all incoming/outgoing correspondences for department
- Maintain a positive working relationship with staff
- Other duties as assigned by supervisor/ Manager
- Microsoft Office/Word/Excel/Outlook
- Excellent Communication Skills
- Excellent Customer Service Skills
- Bi-lingual Spanish/English (preferred)
- Ability to work as a team player and work independently
- Reliable transportation
- Must be able to travel from facility to facility
- This position requires 10 % travel outside the local area.
Required Education/Experience and/or Licensure/Certification
- A.A. degree in Business Administration, or coursework in related field (experience may substitute for education) • Proficiency in Microsoft Office applications
- Excellent proofreading and grammar skills
- Minimum 2-3 years administrative experience (high-level administrative support preferred)
- Commitment to goals and philosophy of Northeast Community Clinic
- Valid State Identification
- OSHA Category 3 – Involves no regular exposure to blood, body fluids, or tissues, and tasks that involve exposure to blood, body fluids, or tissues are not a condition of employment.
- The work is majority of the time sedentary in nature.
- The employee is regularly required to communicate, frequently required to use repetitive motions, move, remain stationary, regularly push, pull and lift up to 20 pounds and occasionally push, pull and lift up to 40 pounds.
- Must possess mobility to work in a standard office/clinic setting (in some cases both settings) and to use standard office/clinic equipment, including a computer, stamina to maintain attention to detail despite interruptions, read printed materials and use a computer, and communicate in person and over the telephone.
Similar Jobs
.jpeg)
Insurance
Provides clerical and administrative support to claims adjusters, including setting up and coding claims, processing mail and payments, answering calls, managing contacts, preparing correspondence, handling claim files, and completing basic reports. The role is fully onsite in Carlsbad five days per week and requires customer service experience, Microsoft Office proficiency, and the ability to learn claims software.
Top Skills:
Claims SoftwareElectronic Claims File SystemsEmailFaxMS Office
Edtech
Provides administrative support to academic departments, coordinates vendors, events, supplies, mailings, and packages, manages front desk operations and student workers, responds to inquiries, maintains office equipment and purchases, and protects confidential information while ensuring a welcoming departmental environment.
Social Impact
Provides administrative and accounting support to finance staff, including payroll assistance, benefits invoice auditing, ACA and ERISA reporting, accounts payable, credit card transaction review, account reconciliations, general ledger uploads, and billing documentation. The role also performs data entry, filing, reporting, and employee inquiry support while maintaining accurate financial records and following organizational policies.
Top Skills:
Computerized Accounting SystemsHuman Resources SystemsExcelPaylocityRampSage Intacct
What you need to know about the San Francisco Tech Scene
San Francisco and the surrounding Bay Area attracts more startup funding than any other region in the world. Home to Stanford University and UC Berkeley, leading VC firms and several of the world’s most valuable companies, the Bay Area is the place to go for anyone looking to make it big in the tech industry. That said, San Francisco has a lot to offer beyond technology thanks to a thriving art and music scene, excellent food and a short drive to several of the country’s most beautiful recreational areas.
Key Facts About San Francisco Tech
- Number of Tech Workers: 365,500; 13.9% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Google, Apple, Salesforce, Meta
- Key Industries: Artificial intelligence, cloud computing, fintech, consumer technology, software
- Funding Landscape: $50.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Sequoia Capital, Andreessen Horowitz, Bessemer Venture Partners, Greylock Partners, Khosla Ventures, Kleiner Perkins
- Research Centers and Universities: Stanford University; University of California, Berkeley; University of San Francisco; Santa Clara University; Ames Research Center; Center for AI Safety; California Institute for Regenerative Medicine
