Administrative Assistant to VP

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: None

TRAVEL: Yes, 10% of the TimeDescription

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman is seeking an Executive Assistant to support the Mission Enabling Products Business Unit. This position will report directly to the Vice President, Mission Enabling Products, while also providing support to other senior team members as needed.

Northrop Grumman Mission Enabling Products (MEP) Business Unit designs, builds, and delivers space, defense and aviation-related systems to customers around the world. Our main products include satellites and associated space components and services, launch vehicles and related propulsion systems, missile products, subsystems and defense electronics, precision weapons, armament systems, and advanced aerospace structures.

Learn more about Mission Enabling Products at our website: https://www.northropgrumman.com/space/spacecraft-components/

As a valued member of the team, the Executive Assistant is the center of day-to-day office operations and will be welcomed into a team environment where input is invited, growth is encouraged, and mutual support is the standard. Our community is composed of incredible people distributed across 10 sites around the country with varied backgrounds who find professional fulfillment in understanding and solving challenges that make our world a safer place. This is more than a traditional Executive Assistant role. You will contribute to an organization enabling critical space missions and next-generation capabilities, including work in support of national security priorities. The role involves interacting with senior leaders and engaging with high-visibility stakeholders, including government and customer partners, in an environment that is shaping the next frontier in space.

This position will require onsite work at Space Park in Redondo Beach, CA.

The Executive Assistant communicates with enterprise-wide partners, executives, administrative and line management employees. This position requires the individual to perform advanced administrative duties with exposure to sensitive information necessitating tact, diplomacy, discretion, and judgment. Strong project management skills, emotional intelligence, and integrity are essential for this position. In addition, the candidate must be comfortable working in a high energy, collaborative, fast paced, complex, professional environment.

The ideal candidate is team-oriented, collaborates effectively with other professionals, and demonstrates agility and a desire to adapt to changing demands and evolving tools/technologies. They bring proven experience operating in government and commercial business, professionalism, discretion, and excel at managing calendars, meetings, and access logistics in a complex environment including sites across the country and stakeholders around the world. The candidate will show the capability to take on new and unfamiliar tasks and a strong interest in playing a significant role as a member of the leadership team. Advanced proficiency in multitasking and managing priorities for senior leadership team members is required, including coordinating time-sensitive activities and communications.

This position is pivotal to the success of the organization and the successful candidate will demonstrate how they have supported their prior teams through organization, self-motivation, and task ownership skills, with the ability to accomplish duties in a high-impact, time-sensitive environment. This position may require occasional nonstandard work hours in support of business schedules and special events.

Basic Qualifications:

• High school diploma and a minimum of six years additional education and/or experience in the administrative professional field or a bachelor’s degree with two years' experience in the administrative professional field.

• Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook, and Excel, Teams), SharePoint and intranet/internet proficiency.

• Understand the sensitive nature of working in an executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality.

• Ability to work independently, foresee needs and be proactive.

• Comfortable operating in a fast-moving environment and manage information flow in a timely and accurate manner.

• Ability to solve problems and meet deadlines with a great level of flexibility.

• Experience with Concur (or similar) travel and expense reporting system.

• Ability to efficiently coordinate Outlook calendar and other routine items.

• Prior experience coordinating both on and off-site meetings and/or events.

Preferred Qualifications:

• Aerospace and Defense Technology industry experience

• Current Top Secret/SCI security clearance or the ability to obtain one; maintaining the required security clearance will be a condition of continued employment.

• Ability to swiftly adapt to new tools/technologies to drive efficiency and organization across the global team.

• Experience participating and hosting in-person and remote Video Teleconference meetings (i.e. Zoom, Skype, Teams, WebEx, etc.)

• Ability to independently compile and generate reports/presentations.

• Experience writing, proofreading, and correcting documents.

• Expert level proficiency with oral and written communication skills.

• Familiarity with and ability to use AI tools.

• Must be able to interface with executive level internal and external contacts with considerable autonomy.

• Demonstrated ability to manage multiple administrative projects and initiatives; experience in supporting a variety of executive levels, management level and administrative support within an organization.

Working at Northrop Grumman is more than just a paycheck. We offer a comprehensive Total Rewards and benefits package designed to help you thrive at work and in life. For more information on our Total Rewards package, please visit our Total Rewards site.

Northrop Grumman Total Rewards 

Primary Level Salary Range: $79,100.00 - $131,900.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.