Provide administrative and clerical support including phone/email handling, scheduling, meeting coordination, document preparation, data entry, office supply management, report preparation, event support, and confidential record keeping to ensure smooth office operations.
We are seeking a highly organized and detail-oriented Administrative Assistant to support our team with a variety of administrative and clerical tasks. The ideal candidate will possess excellent communication skills, the ability to multitask, and a proactive approach to problem-solving. This role requires a strong commitment to ensuring smooth and efficient office operations.
Pay: $83,200.00/annual
The pay listed is the salaried range for this position. A specific offer will vary based on the applicant’s experience, skills, abilities, geographic location, and alignment with market data.
Benefit Information:
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Employee Benefits | Staff & Management.
Responsibilities- Provide general administrative support to ensure the efficient operation of the office.
- Answer and direct phone calls, emails, and other correspondence.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Prepare and distribute minutes of meetings, reports, and other documents.
- Maintain and update office files, databases, and records.
- Order and manage office supplies and equipment.
- Assist in the preparation of regularly scheduled reports.
- Handle sensitive information in a confidential manner.
- Assist in organizing company events, conferences, and meetings.
- Perform data entry and maintain accurate records.
- Collaborate with other team members to support various projects and tasks.
- High school diploma or equivalent; associate or bachelor's degree preferred.
- Proven experience as an administrative assistant or in a related role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills.
- Attention to detail and problem-solving abilities.
- Ability to work independently and as part of a team.
- Professional demeanor and strong interpersonal skills.
- Ability to handle sensitive information with discretion.
Preferred Skills:
- Experience with office management software, such as CRM and ERP systems.
- Knowledge of basic bookkeeping and office administration.
- Familiarity with project management tools and techniques.
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.
ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.
ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.
About Us ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.
ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.
ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.
ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.
ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.
ABM directs all applicants to apply at www.abm.com/careers. ABM does not accept unsolicited resumes or submissions outside of this portal. Applicants should submit their application by clicking Apply Now.
For more information, visit www.abm.com
ABM Industries Oakland, California, USA Office
Oakland, United States
ABM Industries San Francisco, California, USA Office
San Francisco, United States, 0
Similar Jobs
Financial Services
Provides executive administrative support through complex calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, invoice and expense processing, onboarding and offboarding support, document maintenance, and preparation of professional communications, spreadsheets, and presentations. The role requires discretion, strong organization, communication skills, Microsoft Office proficiency, and five days of on-site work.
Top Skills:
MS Office
Health Insurance • Healthcare Services
Provides administrative and clerical support, including scheduling, calendar management, document preparation, data entry, filing, invoice and expense processing, office supply coordination, correspondence, meeting preparation, and customer, employee, vendor, and visitor assistance. Maintains accurate records, protects confidential information, monitors deadlines, and supports management and other departments with administrative tasks.
Top Skills:
Accounting SoftwareCrm SoftwareGoogle CalendarGoogle DocsGoogle DriveGoogle SheetsGoogle WorkspaceHr SoftwareExcelMS OfficeMicrosoft OutlookMicrosoft PowerpointMicrosoft WordOffice-Management Software
Edtech
Provides administrative and office support, including scheduling meetings, preparing correspondence, data entry, maintaining filing systems, handling confidential information, communicating with stakeholders, and explaining policies and procedures. The role requires strong organization, multitasking, customer service, written and verbal communication, independent judgment, and attention to detail in a standard office environment.
Top Skills:
Electronic Filing SystemsPersonal Computer Applications
What you need to know about the San Francisco Tech Scene
San Francisco and the surrounding Bay Area attracts more startup funding than any other region in the world. Home to Stanford University and UC Berkeley, leading VC firms and several of the world’s most valuable companies, the Bay Area is the place to go for anyone looking to make it big in the tech industry. That said, San Francisco has a lot to offer beyond technology thanks to a thriving art and music scene, excellent food and a short drive to several of the country’s most beautiful recreational areas.
Key Facts About San Francisco Tech
- Number of Tech Workers: 365,500; 13.9% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Google, Apple, Salesforce, Meta
- Key Industries: Artificial intelligence, cloud computing, fintech, consumer technology, software
- Funding Landscape: $50.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Sequoia Capital, Andreessen Horowitz, Bessemer Venture Partners, Greylock Partners, Khosla Ventures, Kleiner Perkins
- Research Centers and Universities: Stanford University; University of California, Berkeley; University of San Francisco; Santa Clara University; Ames Research Center; Center for AI Safety; California Institute for Regenerative Medicine
