Administrator, Financial MS Onsite

Administrator, Financial MS Onsite

POSITION PROFILE

Performs analytical and interpretive task related to financial and expense transactions. Prioritization of tasks to meet daily, weekly, monthly KPI's. Responsibilities may include customer service and communication, training internal staff, maintaining proper skills and knowledge of legacy tools and systems, analysis and problem resolution, escalation, data analysis. Required to work closely with other departmental representatives for analysis, review, escalation and resolution. Requires excellent customer service and follow up skills. May be required to evaluate and implement new processes and procedures to drive efficiency. Experience with standard financial auditing procedures a plus.

Job Duties and Responsibilities

�·         Audits travel-related expenses and procurement expenses as well as other financial transactions in accordance with Customer policies and procedures. Reviews all expenses/transactions submitted to ensure compliance with all company policies governing expense reimbursement and reconciliation prior to payment.

�·         Responds to external customer questions regarding denied expense reports and financial transactions.

�·         Communicates with internal and external customers any issues on submitted expense report/financial transactions that would delay or prohibit reimbursement of expenses and works to resolve.

�·         Escalates these issues to management as needed to ensure timely resolution.

�·         Conducts research of expenses/transactions where issues may be present.

�·         Analyzes expenses/transactions submitted to negate potential fraud or waste and abuse of company assets.

�·         Addresses policy questions relating to travel or procurement expenses and financial transactions.

�·         Interacts on a regular basis with all levels of employees within Customer organization (Executive, Treasury, Corporate Compliance, Human Resources, Legal, etc.).

�·         Supports Compliance Manager during internal and external audits.

�·         Provides excellent customer service to both internal and external customers.

�·         Adhere to both RICOH and Customer policies and procedures.

�·         Performs other duties as assigned.

QUALIFICATIONS (Education, Experience, and Certifications)

�·         Associates degree or comparable work experience.

�·         1 year experience auditing travel-related expenses preferred.

�·         Demonstrated ability to provide the highest level of customer service using effective verbal and written communication skills.

�·         Concur experience and understanding required.

�·         Excellent attention to detail.

�·         Excellent analytical and organizational skills with the ability to recognize discrepancies.

KNOWLEDGE, Skills And Abilities

�·         Intermediate to advanced knowledge of Microsoft Outlook, Excel and Word.

�·         Possesses good communication and solid organizational skills.

�·         Possesses the ability to handle confidential information, work independently, establish workload priorities and meet scheduled deadlines.

�·         Ability to multitask and manage a high workload (30-40 reports per day).

�·         Ability to make effective decisions.

�·         Ability to work in a fast-paced environment with a high degree of accuracy and with minimal supervision.

�·         Ability to work independently and as part of a team.

�·         Ability to develop specific goals and plans to prioritize, organize, and accomplish the tasks assigned.

Working Conditions, MENTAL aND PHYSICAL DEMANDS

�·         Typically works in an office environment with adequate lighting and ventilation, and normal range of temperature and noise.

�·         Requires exposure to conditions that could result in minor and/or treatable accidents or illness, such as burns, cuts, etc.

�·         Occasional overnight travel is required.

�·         Work assignments are diversified. Examples of past precedent are used to resolve work problemsNew alternatives may be developed to resolve problems.

�·         Requires moderate dexterity - regular application of basic skills (calculator, keyboard, hand tools, eye/hand coordination). Some physical effort is required to remain in a sitting position for prolonged periods while concentrating on a specific task (i.e., driving motor vehicles, operating a keyboard or switchboard, etc.).

�·         Requires communication within department, marketplace and Region

�·         A frequent volume of work and deadlines, impose high strain on routine basis

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.