Administrator

Job  Summary:

Independently oversees a comprehensive communications program for a unit or school with moderately complex communications requirements. The communications program usually includes written, visual, digital and electronic communications. Works with management to develop and execute organizational communication and market branding strategy. Designs and implements information campaigns.

Kavli IFN is seeking a detail-oriented, organized Administrator with a strong background in scientific communication to assist in planning, organizing, implementing, and managing events and functions, including symposiums, conferences, programs events, and community-building activities. The Administrator will utilize comprehensive experience in creating and editing content for the web and developing and implementing scientific communications for the Institute. The successful candidate will execute all operations and financial management of the Institute.

Department Overview:

Kavli Institute for Fundamental Neuroscience is seeking a detail-oriented and organized Administrator with a strong background in scientific communication to assist in planning, organizing, implementing, and managing events and functions, including symposiums, conferences, programs events, and community-building activities. The Administrator will utilize comprehensive experience in creating and editing content for the web and developing and implementing scientific communications for the Institute. The successful candidate will execute all operations and financial management of the Institute. The Kavli Institute for Fundamental Neuroscience (Kavli IFN) is a central organizing force for neuroscience research at UCSF and our partner institutions. Kavli IFN is building bridges to colleagues in complementary fields both within UCSF and across UCSF and the Bay Area National Laboratories. KIFN resides in the Department of Physiology.

Responsibilities

% 

of time

Essential Function (Yes/No)

  

Key Responsibilities

(To be completed by Supervisor)

25

Yes

Administers and manages all financial, operational, communications, and event planning activities for Kavli IFN to also include creating program budgeting and managing accounting processes to support the financial infrastructure of the Institute20

Yes

Works with the Kavli IFN Director to create, develop, and implement long and short term strategic communications plans for Kavli IFN40

Yes

Manages comprehensive communications programs, including written, visual, digital, and electronic communications, in alignment with UCSF digital and editorial policies and UCSF brand identity standards as posted at identity.ucsf.edu. The management to create content via online channels (website, social media, newsletters) that highlights the scientific material of the Institute and its members.5

Yes

Advises and consults with the Kavli IFN Director regarding all aspects of communications including developing strong communications strategies that effectively deliver the desired message, policy interpretation, and problem resolution.5

No

Advises and consults with Director regarding all aspects of communications including developing strong communications strategies that effectively deliver the desired message, policy interpretation, and problem resolution.5

No

Identifies specific communications needs and develops the content and process for organizational improvements.100% (To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)Qualifications

Required:

• Bachelor's degree in related area and / or equivalent experience / training.
• Minimum 3 years of related experience
• Knowledge of all aspects of communications, including strategic planning for various media venues, technical aspects and requirements of various venues, and most appropriate and effective applications.
• Knowledge and understanding of technical applications to effectively direct technical staff, or personally perform technical work, including design concepts, various media, and applications.
• Knowledge of the organization, its achievements, mission, vision, goals, policies, practices, infrastructure, and a strong knowledge of current affairs, and issues in higher education and / or health sciences.
• Solid skills to create, develop, and implement comprehensive long and short term strategic communications plans.
• Knowledge and skills to advise and consult with management to ensure delivery of the desired message to the target and / or broad general audiences.
• Solid written, verbal, interpersonal communications, active listening and political acumen skills.

• Knowledge of location protocols and channels for communication internally and externally.

  
  

Preferred:

• Academic background and experience in selected area of research

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