AP/AP Specialist

Description

AR/AP Specialist
Huntington Beach, CA | Hybrid –3 days in office | $26.00 – $28.00 per hour, DOE] Non-Exempt

Who Are We?

Ancon is an industrial services company that has been in business for over fifty years. We are headquartered in Southern California and have locations across the Western US. Ancon specializes in tank cleaning, turnaround services, municipal services, professional services, and emergency response services.

Our mission is to deliver SUPERIOR SERVICE to our customers by rigorously working to improve our operational processes and tools, continuously growing our people’s talent and skill sets, and ensuring every project is carried out safely. Our vision: a FAMILY business with passionate employees who are united by shared values and guided by a desire to make ANCON the US market leader in tank and turnaround services.

What’s the Job All About?

Ancon is looking for an Accounts Receivable Specialist to join our Finance team. This role owns day-to-day cash application, aging, and account reconciliation, and supports collections and Accounts Payable. You’ll also serve as the liaison between Corporate and Office Admins on AR and AP matters. This is a hybrid role, with three days per week in our Huntington Beach office.

If you have a strong client-service mindset, excellent attention to detail, and are confident on the phone with customers and vendors, this may be the opportunity for you.

Key Responsibilities

Accounts Receivable

• Cash Application: Post and apply customer payments accurately and on time and follow up with customers on missing remittances.
• Customer Communication: Speak with customers by phone and email to resolve payment issues and answer account questions.
• Collections Support: Serve as backup for customer collections by contacting customers about outstanding balances, reconciling accounts, and researching and resolving billing discrepancies.
• New Customer Setup: Set up new customers in our system, complete customer vendor setup packets, and respond to COI and W-9 requests.
• Record Keeping: Maintain accurate, well-organized AR records and supporting documentation.

Accounts Payable Support

• Invoice Routing and Processing: Ensure accurate routing and timely processing of Corporate and Office AP.
• Vendor Communication: Speak with vendors by phone and email about invoices, payment status, and accounting questions.
• Statement Reconciliation: Reconcile vendor statements and resolve discrepancies promptly.
• Per Diem: Load per diem cards weekly and reconcile and enter related charges.

General

• Serve as the liaison between Corporate and Office Admins on AR and AP matters.
• Maintain accurate, organized, audit-ready records for receivables and payables.
• Assist with internal and external audits by providing documentation as requested.
• Uphold strict confidentiality of financial, customer, and vendor information.
• Provide administrative support as needed, and take on special AR/AP projects and other duties as assigned.

What We’re Looking For

• High school diploma or equivalent.
• 5+ years of accounts receivable experience required; accounts payable experience preferred.
• General accounting knowledge preferred.
• Experience in credit and collections is a plus.
• A collaborative, non-adversarial approach to resolving issues with customers and vendors.
• Strong problem-solving skills and a high level of accuracy.
• A strong sense of ownership and follow-through on tasks to completion.
• Strong verbal and written communication skills.
• Ability to work independently while collaborating effectively across Corporate and Office teams.
• Proficiency in Microsoft Office, including building Excel reports with pivot tables, graphs, and charts.
• Comfort with data entry and extracting information from accounting systems.
• Experience with Net Suite or a similar ERP system preferred.
• Experience with AI tools or AI-assisted workflows (e.g., automation, data entry, communications) is a plus.

What We Offer

• Competitive hourly pay: $26 – $28/hour, depending on experience.

• Work-from-home/in-office hybrid schedule

• Medical, Dental, Vision and Life Insurance benefits after 30 days of full-time employment; FSA and HSA options as well

• Sick Time and Holiday Pay after 3 months of full-time employment

• Vacation pay (accrued) after 6 months of full-time employment

• Weekly pay schedule

• Group 401K with company match