Processes invoices and vendor payments, maintains ERP vendor and customer data, manages AP policies, reconciliations, accruals, journal entries, tax filings, and month-end close activities. Supports audits, resolves vendor and customer inquiries, ensures accurate GL coding and AP data integrity, and collaborates with finance and tax service providers. The role requires strong accounting knowledge, internal controls expertise, attention to detail, and proficiency with ERP systems and Microsoft Office.
Impulse Space is seeking an AP Specialist who is familiar with internal controls and processes of Accounts Payable. The AP Specialist will create processes and procedures to maintain the vendor history and process payments to vendors.
Responsibilities
• Ensure all invoices and payments are processed accurately and timely using the ERP system
• Maintain both Vendor and Customer data bases In ERP System
• Address all inquiries directed towards Accounts Payable functions in a timely fashion
• Create Policies and Procedures surrounding AP function and vendor maintenance
• Work with the Financial Analyst to develop and establish rules to preserve cash flow
• Generate accurate accruals at month-end and monitor actuals received against it
• Assist in Month-end and develop process related to ensure quick AP Close
• File of Indirect tax Returns and Annual filings such as 1099
• Complete new vendor packets, ensuring proper supporting information is compiled
• Communicate with vendors and customers to resolve any inquiries or discrepancies
• Maintain a process to ensure the integrity and accuracy of AP data. prepare monthly reconciliations
• Ensuring consistent and accurate GL coding
• Handle Account Payable month-end journal entries and Accounts
• Participate in and contribute to the financial audit process including preparation of audit schedules related to Accounts Payable
• Partner with third-party tax service provider to ensure timely reconciliation and review of quarterly and year-end tax filings
• Complete ad hoc projects
• Maintain both Vendor and Customer data bases In ERP System
• Address all inquiries directed towards Accounts Payable functions in a timely fashion
• Create Policies and Procedures surrounding AP function and vendor maintenance
• Work with the Financial Analyst to develop and establish rules to preserve cash flow
• Generate accurate accruals at month-end and monitor actuals received against it
• Assist in Month-end and develop process related to ensure quick AP Close
• File of Indirect tax Returns and Annual filings such as 1099
• Complete new vendor packets, ensuring proper supporting information is compiled
• Communicate with vendors and customers to resolve any inquiries or discrepancies
• Maintain a process to ensure the integrity and accuracy of AP data. prepare monthly reconciliations
• Ensuring consistent and accurate GL coding
• Handle Account Payable month-end journal entries and Accounts
• Participate in and contribute to the financial audit process including preparation of audit schedules related to Accounts Payable
• Partner with third-party tax service provider to ensure timely reconciliation and review of quarterly and year-end tax filings
• Complete ad hoc projects
Minimum Qualifications
• Bachelor's degree in Accounting or Finance
• 2+ years of demonstrated experience in Accounts Payable
• Demonstrated proficiency with Microsoft Office (Word and Excel)
• Knowledge of Indirect taxes, for eg. Sales Tax
• Understanding of internal controls over initiation, authorization, processing, recording, and reporting of AP transactions
• Ability to handle sensitive and confidential information appropriately
• 2+ years of demonstrated experience in Accounts Payable
• Demonstrated proficiency with Microsoft Office (Word and Excel)
• Knowledge of Indirect taxes, for eg. Sales Tax
• Understanding of internal controls over initiation, authorization, processing, recording, and reporting of AP transactions
• Ability to handle sensitive and confidential information appropriately
Preferred Skills and Experience
• Experience with SAP & other ERP systems will be a plus
• 3+ years' of demonstrated AP experience working in manufacturing or aerospace
• 3+ years' of demonstrated experience working in a start-up environment
• Ability to work independently with a strong sense of urgency
• Strong organization skill with a high degree of attention to detail
• Excellent time management skills and ability to multi-task and prioritize
• Excellent written and verbal communication skills, ability to effectively communicate with all levels of staff and management
• Ability to work in a fast-paced environment
Additional Information:
Compensation bands are determined by role, level, location, and alignment with market data. Individual level and base pay is determined on a case-by-case basis and may vary based on job-related skills, education, experience, technical capabilities and internal equity. In addition to base salary, for full-time hires, you may also be eligible for long-term incentives, in the form of stock options, and access to medical, vision & dental coverage as well as access to a 401(k) retirement plan.
Impulse Space’s spacecraft manufacturing business is subject to U.S. export regulations including the International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR). This position requires applicants to be either U.S. Persons (i.e., U.S. citizen, U.S. national, lawful permanent U.S. resident (green card holder), an individual granted asylum in the U.S., or an individual admitted in U.S. refugee status) or persons eligible to obtain an export license from the U.S. Departments of State, Commerce, or other applicable U.S. government agencies. Learn more about the ITAR here.
• 3+ years' of demonstrated AP experience working in manufacturing or aerospace
• 3+ years' of demonstrated experience working in a start-up environment
• Ability to work independently with a strong sense of urgency
• Strong organization skill with a high degree of attention to detail
• Excellent time management skills and ability to multi-task and prioritize
• Excellent written and verbal communication skills, ability to effectively communicate with all levels of staff and management
• Ability to work in a fast-paced environment
Additional Information:
Compensation bands are determined by role, level, location, and alignment with market data. Individual level and base pay is determined on a case-by-case basis and may vary based on job-related skills, education, experience, technical capabilities and internal equity. In addition to base salary, for full-time hires, you may also be eligible for long-term incentives, in the form of stock options, and access to medical, vision & dental coverage as well as access to a 401(k) retirement plan.
Impulse Space’s spacecraft manufacturing business is subject to U.S. export regulations including the International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR). This position requires applicants to be either U.S. Persons (i.e., U.S. citizen, U.S. national, lawful permanent U.S. resident (green card holder), an individual granted asylum in the U.S., or an individual admitted in U.S. refugee status) or persons eligible to obtain an export license from the U.S. Departments of State, Commerce, or other applicable U.S. government agencies. Learn more about the ITAR here.
Impulse Space is an Equal Opportunity Employer; employment with Impulse Space is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
About
Impulse Space, the in-space transportation company founded by Tom Mueller, is opening access beyond Low Earth Orbit (LEO) with its fleet of in-space transportation vehicles. The high-energy Helios vehicle unlocks orbits beyond LEO with its powerful Deneb engine, dropping off payloads in MEO, GEO, heliocentric, lunar, and other planetary orbits. The flight-proven Mira vehicle uses a nontoxic, high-impulse chemical propulsion system to offer orbital transport, constellation deployment, and precision reentry services to customers throughout LEO. Led by a team that delivered the most reliable rockets in history, Impulse provides economical and efficient in-space transportation by reliably and rapidly getting customers where they want to go.
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