On call Site Coordinator

General Position Description 

The site Coordinator provides site-specific property administrative support, site management support, and property access coverage. 

Duties and Responsibilities 

Property Administrative Support 

• Support the move-in and move-out of participants into units. 

• Collect and track participant rent (when applicable) 

• Provide property management support in safety planning, preventative maintenance, site sanitation planning, disaster preparedness planning, and other projects assigned 

• Maintain the property filing system, order office supplies, and maintain electronic equipment 

• Perform standard office duties, including mailing, faxing, scanning, and preparing correspondence 

• Receive and log in mail and other deliveries. 

Site Management Support  

• Assist the Site Manager and the Support Services Staff in coordinating the resolution of occupancy issues with participants 

• Assist in operating the centralized maintenance tracking system 

• Coordinate meal preparation and distribution (breakfast, lunch, and dinner) 

• Monitoring and enforcing site Quiet Hours 

• Monitor site cleanliness and keep offices clean and orderly 

• Monitor surveillance cameras  

• Supervise security officers  

• Monitoring site supplies including utensils, food storage, participant move-in supplies 

• Provide emergency response as needed, keeping participants and site safe and secure 

• Perform regular Wellness Checks on participants. Inform site/ program manager if a participant is ill or hasn’t been seen for more than 72 hours.  

• Perform emergency Wellness Checks when there is a report of a participant not feeling well 

• Perform hourly fire and safety watch around the side. 

• Participate in shift crossover meetings. 

• Write hourly, at minimum, site activity entries in the program logbook. 

• Inform the Site/Program manager of any emergencies. 

• Assist in unit inspections for safety and habitability  

Requirements 

• Must have a high school diploma or equivalency (e.g., GED); associate degree-holder preferred 

• Good customer service skills (friendly, helpful, patient, reliable, dependable, responsible, and punctual) 

• Must be detail oriented, highly organized, and possess the ability to prioritize work and manage multiple projects-which may change in priority from day today. 

Americans with Disability Specifications 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.  

Physical Demands 

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.  

Job Duties Disclaimer Statement 

This position description does not imply that these are the only duties to be performed by the employee.  Employee will be required to follow all other job related instructions and to perform all other job related duties directed by their supervisor. 

I have read, understand, and agree the terms and conditions listed above.   

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HCEB is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, national origin, age, disability, veteran status or any other status protected by law.