Chief of Staff

This is a hybrid opportunity where you'll work a few days a week out of our Concord, CA office.

Summary of Position: 

The Chief of Staff serves as a strategic partner to the CEO helping to prioritize initiatives, drive alignment, and ensure follow-through on key strategic objectives.  The role combines operational rigor, executive support, communications, and program management to translate priorities into actionable plans.

Key Responsibilities 

• Lead all aspects of CEO office operations, including scheduling, travel, communications, and administrative infrastructure
• Ensure seamless execution of daily operations while protecting CEO focus on strategic priorities
• Establish processes and systems to improve efficiency and scalability

Program & Project Management

• Participate in executive leadership meetings to take minutes and assist with driving execution of high-priority initiatives and special projects across the organization
• Track deliverables, timelines, and accountability across leadership teams
• Manage competing priorities with strong organizational discipline

Board & Event Management

• Oversee logistics and execution of board meetings, leadership offsites, and corporate events
• Manage vendors, budgets, agendas, and communications

Executive Communications

• Prepare presentations, memos, and correspondence on behalf of the CEO
• Support corporate communications and alignment across teams

Cross-Functional Coordination

• Act as liaison between CEO, ELT, board, and external partners
• Partner across departments to ensure alignment and execution

AI & Process Optimization

• Introduce AI tools to improve workflow efficiency, reporting, and communication
• Continuously refine processes for speed, clarity, and impact

Qualifications

• Bachelor’s degree with a minimum of 10 years’ experience in executive operations, program management, or Chief of Staff roles
• Executive presence and the ability to influence senior stakeholders
• Excellent written and verbal communication
• Experience leveraging AI tools for productivity

• Strong project management and organizational skills
• Ability to perform duties of a highly confidential nature that require knowledge of organizational policies
• Experience supporting C-suite executives in complex environments
• Sound judgment and critical thinking skills.

We understand that our people are essential to our success.  This philosophy is revealed in our competitive benefits package, designed to improve employees’ lives both on and off the job.

Benefits plans: medical, dental, vision, domestic partner benefits, paid maternity and paternity leaves, healthcare and dependent care flexible spending, life and accidental death insurance, long-term and short-term disability insurance, matching 401(k), RSUs

Work and family: EAP, legal and financial services, health club membership discounts, tuition reimbursement

Compensation: The base salary range for this position in the selected city is $150,000-165,000 annually. Base pay is one part of the total package to compensate and recognize employees for their work.