Support contracting, supplier payment tracking, and Sunshine Act reporting for Clinical Development and Medical Affairs. Manage POs, accruals, and invoices; maintain contract records and CDMA tracking tools; ensure regulatory and process compliance; collaborate with Procurement, Legal, Finance, suppliers, and project teams; and assist on CDMA special projects.
Our client, a world leader in diagnostics and life sciences, is looking for a "Clinical Contracts Administrator" based out of Pleasanton, CA.
Job Duration: Long Term Contract (Possibility Of Further Extension)
Company Benefits: Medical, Dental, Vision, Paid Sick leave, 401K
The Clinical Contracts Administrator (CCA) works closely with project teams, Clinical Contracts Managers, Procurement, Legal, Finance, and Suppliers to support contracting activities, supplier payment tracking, and Sunshine Act reporting within Clinical Development and Medical Affairs (CDMA).
- Ensure adherence to regulations, guidelines, and standard operating procedures (SOPs).
- Maintain compliance with Purchasing and Finance processes.
- Oversee purchase orders (POs), accruals, and invoice tracking for accuracy and timeliness.
- Track and report transfers of value to U.S. teaching hospitals and healthcare providers under the Sunshine Act.
- Maintain and update contract information within CDMA tracking tools.
- Collaborate with CDMA, Procurement, Finance, Legal, and external suppliers to support contracting and payment activities.
- Build and maintain strong, collaborative relationships with cross-functional stakeholders.
- Support additional CDMA functions and special projects as assigned.
Skills & Qualifications
- Strong understanding of contract administration and financial processes (POs, accruals, invoices).
- Knowledge of regulatory requirements and compliance (e.g., Sunshine Act, SOPs).
- Excellent organizational and attention-to-detail skills with the ability to manage multiple priorities.
- Strong communication and interpersonal skills for cross-functional collaboration.
- Proficiency in finance or contract management systems (e.g., ERP, PO systems).
- Analytical and problem-solving abilities to ensure accuracy and completeness of data.
- Ability to work independently as well as within a team in a fast-paced environment.
If interested, please send us your updated resume at
[email protected]/[email protected]
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