Provides administrative support across departments, maintains records and filing systems, coordinates calendars, meetings, and travel, manages communications, prepares reports and business documents, and ensures document control processes are followed and improved. The role requires strong Microsoft Office and Excel skills, organization, communication, attention to detail, and relationship-building abilities with vendors, customers, and internal partners. Mandarin proficiency is preferred.
Position: Document Control Administrator
Pay Rate: $35–$45 per hour
Location: Santa Clara, CA
Pay Rate: $35–$45 per hour
Location: Santa Clara, CA
We are seeking a proactive, detail-oriented Document Control Administrator to join our team in Santa Clara, CA. This role is essential to maintaining efficient day-to-day operations, supporting cross-functional teams, and delivering a high standard of internal and external customer service.
The ideal candidate is highly organized, technologically savvy, and an excellent communicator who thrives in a fast-paced, professional environment.
Key Responsibilities
- Provide comprehensive administrative support across multiple departments and office functions
- Utilize the Microsoft Office Suite—particularly Excel—to streamline workflows and support data-driven initiatives
- Maintain accurate, well-organized records and filing systems in compliance with company standards
- Coordinate calendars, schedule meetings, and manage travel arrangements as needed
- Handle inbound and outbound communications with professionalism and efficiency
- Prepare reports, presentations, spreadsheets, and other business documents
- Ensure document control processes are followed and continuously improved
Qualifications & Skills
- Strong proficiency in Microsoft Office, with advanced or solid working knowledge of Excel
- Excellent written and verbal communication skills
- Strong interpersonal skills with the ability to build positive relationships with vendors, customers, and internal partners
- Comfortable working with modern office software, digital tools, and workplace technologies
- Highly organized with strong attention to detail and time management skills
- Mandarin speaking and writing skills preferred
OMNIVISION Santa Clara, California, USA Office
4275 Burton Dr, Santa Clara, California, United States, 95054 1512
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