Whether you’re a recent grad or a seasoned professional, you can experience meaningful career growth at MPS. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.
YOUR NEXT OPPORTUNITY:The Document Control Specialist is responsible for collecting, maintaining, and distributing all project documents. This position will assist all levels of staff on a project.
Performs administrative functions such as filing; correspondence log maintenance; processing incoming and outgoing correspondence and transmittals into the hard file and electronic database system; record and store photographs; schedule meetings.
Manage documentation, compliance reporting and all filing system developments.
Assists in preparation of reports and Power Point presentations; development and updating of project administrative procedures and in maintenance of project manuals and library.
Tracks and manages the resolution of RFI’s, submittals, and change orders.
Reviews, logs, and acts upon incoming and outgoing documents associated with project.
Input daily project information into the computer system.
Works with Construction Management Team to prepare and submit monthly reports.
Archives all project records and maintains record keeping of such documents.
The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position’s role within the business unit.
Associate degree in Business Management or related discipline
Minimum 1-year previous document control experience, preferably in a construction environment
Can be a combination of education, training, and relevant experience
Computer, filing, and 10-key skills required
Attention to detail is necessary; strong analytical skills favored
Remarkable level of discretion and interpersonal skills to handle sensitive and confidential matters and documentation
Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
Prioritize and manage multiple tasks, changing priorities as necessary
Work under pressure and adapt to changing requirements with a positive attitude
Oral and written communication skills as required for the position
Self-motivated, proactive and an effective team player
Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others
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General work environment – sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.
Noise level is typically low to medium.
Occasional lifting of up to 30 lbs.
We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.
ESOP – Employee Stock Ownership
401k
Annual bonus program based upon performance, profitability, and achievement
17 PTO days per year plus 10 paid holidays
Medical, Dental, Vision Insurance
Term Life, AD&D Insurance, and Voluntary Life Insurance
Disability Income Protection Insurance
Pre-tax Flexible Spending Plans (Health and Dependent Care)
Charitable Giving Match with our Rosendin Foundation
The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate’s pay can vary based on location, job-related experience, skills, and education.
Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business…and your career.
MPS is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.
Rosendin San Jose, California, USA Office
880 Mabury Rd, San Jose, CA , United States, 95133
Rosendin Concord, California, USA Office
1200 Concord Avenue, Suite 370, Concord, United States, 94520
Rosendin San Francisco, California, USA Office
2121 Oakdale Avenue , San Francisco, United States, 94124
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