Executive Administrative Assistant

Become an integral part of the Business Banking marketing team as an Executive assistant, where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role will support three Managing Directors and their organizations to streamline calendar management, travel planning and team collaboration. 

As an Executive Assistant in Marketing, you will support the Columbus marketing community to help scheduling conference room space and onsite team events.  This role will have the opportunity to become an expert on employee related support in Ohio to ensure the team is organized for success. 

Job responsibilities

• Maintain complex and detailed calendars for 3 managing directors

• Manage the coordination and logistics of both internal and external meetings

• Arrange and coordinate domestic travel

• Organize all aspects of internal and external events, including catering and transportation

• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines

• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access

• Produce high quality emails and messages to individuals at all levels of the organization

• Maintain department documents, including current organizational charts and Executive Bio’s

• Handle regular activities without prompting, and advise in advance with issues or delays

Required qualifications, capabilities, and skills 

• At least two years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills.  Interest in utilizing AI to increase speed and reduce friction.
• Strong proficiency in Microsoft Office

• Excellent zoom etiquette and ability to manage competing priorities i.e. calendar management

Chase is a leading financial services firm, helping nearly half of America’s households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs. 

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions.  We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process. 

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

Equal Opportunity Employer/Disability/Veterans