Pivotal Systems
Executive Administrator to CEO / Venture Capitalist (Semiconductor Industry)
Be an Early Applicant
Provide high-level executive support to a CEO/VC in the semiconductor sector: manage complex calendars, coordinate domestic and international travel, prepare briefings and executive presentations, liaise with portfolio companies, track priorities and action items, streamline processes, and support strategic projects and industry engagement.
Executive Administrator to CEO / Venture Capitalist (Semiconductor Industry)
Location: Fremont CA – Onsite
Reports To: CEO / Managing Partner
Position Overview
We are seeking a highly organized, proactive, and detail-oriented Executive Administrator to support a CEO who is also an active Venture Capitalist in the semiconductor sector. This role sits at the intersection of executive operations, venture investing, and deep-tech innovation.
You will act as a strategic partner to the CEO, managing day-to-day operations while supporting activities related to investments, portfolio companies, and industry engagement across the semiconductor ecosystem.
Key Responsibilities
Executive Support & Time Management
- Manage a highly complex calendar across operating company leadership, investment activities, and industry engagements
- Coordinate domestic and international travel, often aligned with conferences, investor meetings, and portfolio visits
- Prepare detailed daily and weekly briefings, including company profiles, investor backgrounds, and meeting objectives
- Act as a gatekeeper to prioritize competing demands and optimize CEO effectiveness
Portfolio & Industry Engagement
- Support communication and coordination with portfolio companies and executive teams
- Coordinate CEO participation in semiconductor industry events, panels, and conferences
Operational & Strategic Coordination
- Track key priorities, action items, and cross-functional initiatives across both the operating company and investment activities
- Prepare executive presentations, reports, and communications
- Identify process improvements to streamline workflows and enhance productivity
- Support special projects, including strategic partnerships, new initiatives, and market analysis
Qualifications
Required
- BA degree or equivalent experience
- 5–10+ years of experience supporting senior executives (CEO, Partner, or Managing Director)
- Experience in venture capital, private equity, semiconductor, or deep-tech environments strongly preferred
- Exceptional organizational and project management skills
- Strong written and verbal communication abilities
- High level of discretion and professionalism
Key Competencies
- Ability to operate at both tactical and strategic levels
- Proactive, anticipatory mindset with strong problem-solving skills
- Strong attention to detail with the ability to manage multiple priorities
- Excellent interpersonal and stakeholder management skills
- Interest in technology, innovation, and venture investing
Compensation & Benefits
- Competitive base salary + performance bonus
- Comprehensive health, dental, and vision benefits
- 401(k) plan
- Flexible and dynamic work environment
Salary Range - $120K- $200K/YR
Pivotal Systems Fremont, California, USA Office
48389 Fremont Blvd, Suite 100, Fremont, California, United States, 94538
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