Executive Assistant – Brand Marketing

If you were in the Executive Assistant role now, here are some of the core activities you would be doing:

• Exercising sound independent judgment and accountability in decision-making
• Acting as a proactive problem solver, anticipating needs and removing obstacles before they arise
• Building strong relationships and fostering a positive, collaborative attitude across all levels
• Demonstrating curiosity to learn and adapt quickly to new tools, processes, and priorities
• Navigating team and cross-functional dynamics with professionalism and making sound judgment when pivots or changes are required
• Providing exceptional executive administrative support with scheduling and calendar management with a proactive approach based on business priorities
• Managing inbox and drafting correspondence to ensure timely communication and prioritization
• Organizing international and domestic travel arrangements
• Coordinating complex market visits
• Developing agendas, meeting minutes, and presentation materials
• Organizing onsite/ offsite meetings and team building events, and coordinating internal resources and third-party vendors as needed
• Partnering with cross-functional teams to assist in moving forward company-wide initiatives
• Organizing and submitting expense reports in a timely manner
• Remaining highly professional and representing the organization with integrity
• Operating effectively across time zones and cultures, including international travel as required

Here are some of the things you could be working on in the future:

• Working towards your own professional development goals based on your areas of interest in the business 
• Assisting and communicating with the leaders you support in decision-making, program management, and initiative implementation

Are you our next Executive Assistant?

• You have 5+ years of experience as an Executive Assistant supporting C-suite level executives
• You are highly skilled and efficient in Microsoft Office and other commonly used software programs
• You have a strong interest in exploring AI tools (such as Gemini AI for meeting capture) and actively seek innovative solutions to enhance workflow and productivity
• You excel at time management and naturally apply sound judgment and prioritization when juggling competing priorities in a fast-paced environment
• You demonstrate strong emotional intelligence, discretion, and the ability to maintain confidentiality
• You have several years year’s experience managing Executive’s schedule end-to-end—pre-reads, agendas, and follow-ups are second nature to you
• You think creatively and act with a sense of urgency when solving problems
• You build relationships easily and enjoy creating partnerships across the organization
• You communicate effectively and have exceptional interpersonal skills
• You are highly organized and detail oriented
• You bring an interest in event management and can organize team events flawlessly
• You have a knack for managing complex international travel, including multi-leg itineraries and frequent changes
• You are flexible and willing to work occasional evenings, weekends, or holidays to support a global business
• You effectively balance autonomy and collaboration
• You inspire breakthrough thinking and continuous improvement
• You seek the best (sometimes not the easiest) solutions, with an unwavering commitment to do what is right
• Your passion for your work is paralleled by your passion for getting outside and living it