Executive Assistant - Human Resources

The HR Executive Assistant supports several executives within the Fortive Corporate Human Resources (HR) team. This role is for someone who brings exceptional organization, follow-through, and judgment to the day-to-day operations of our senior HR leaders. The HR Executive Assistant will provide high-quality administrative support with a primary focus on calendar management, travel coordination, expense management, and meeting logistics.

This role ensures the supported Vice Presidents are prepared, organized, and able to focus on the highest-value priorities for the HR function and the business. The role requires proactive planning, attention to detail, discretion, and the ability to manage multiple senior leaders’ needs in a fast-paced corporate environment.

This is an office-based role, requiring the candidate to be onsite at our Everett, WA headquarters for a minimum of four days a week.

Executive Support & Calendar Management

• Manage complex calendars for multiple VPs of HR, including prioritizing meetings, resolving scheduling conflicts, and coordinating across global time zones.
• Use sound judgment to protect focus time, create meeting buffers, and ensure calendars reflect business priorities and leader preferences.
• Coordinate internal and external meetings, including employee events, interview panels, and onsite visits.
• Track follow-up and action items, as well as key decisions from meetings as needed, partnering with HR team members to support timely execution.
• Proactively anticipate calendar needs, recurring meetings, seasonal HR cycles, and deadlines tied to talent, compensation, performance, and organizational processes.
• Partner effectively with other Executive Assistants, HR team members, business leaders and team members, and external stakeholders to coordinate priorities and ensure smooth communication.
• Handle sensitive HR, employee, and business information with the highest level of confidentiality, discretion, and professionalism.

Travel, Expenses & Operational Support

• Plan and manage domestic and international travel for VPs of HR, including flights, hotels, ground transportation, agendas, and detailed itineraries.
• Monitor travel changes or disruptions and proactively adjust plans to minimize impact to calendars and business commitments.
• Ensure travel arrangements comply with Fortive policies and leader preferences, including required approvals, documentation, and cost-conscious decision-making.
• Prepare, review, and submit expense reports accurately and on time in accordance with company policy.
• Reconcile corporate card activity, receipts, and travel-related expenses, following up quickly to resolve issues or missing documentation.
• Support meeting and event logistics for employee events, interview panels, and onsite visits.
• Maintain organized files, templates, distribution lists, and standard work to support consistent administrative processes and continuous improvement.

Decision Rights

• Make routine calendar trade-offs and scheduling decisions aligned to VP priorities and business needs.
• Coordinate travel options and logistics within Fortive policy and approved guidelines.
• Prepare and submit expense reports and related documentation in accordance with company requirements.
• Send meeting logistics, scheduling updates, and routine follow-up communications on behalf of supported leaders as appropriate.
• Escalate sensitive employee, business, or prioritization matters to the appropriate HR leader for guidance.

Shared Corporate Responsibility

• Support shared office operations by helping maintain fully stocked kitchens and common areas across Fortive Corporate and FBS spaces, including beverages, snacks, coffee, and other essential supplies.
• Coordinate inventory management, vendor orders, deliveries, mail pickup, and distribution to ensure communal spaces remain organized, professional, and welcoming.

Qualifications

• Minimum of 5–8 years of experience supporting senior executives in a fast-paced corporate environment; experience supporting HR leaders preferred.
• Demonstrated strength in complex calendar management, travel coordination, and expense management for senior leaders.
• Advanced proficiency in Outlook, Teams, SharePoint, Word, Excel, PowerPoint, and expense management systems.
• Strong judgment, confidentiality, and professionalism when handling sensitive HR, employee, and business information.
• Exceptional attention to detail, prioritization, organization, and follow-through across multiple leaders and competing requests.
• Ability to anticipate needs, solve problems proactively, and adapt quickly as priorities change.
• Strong relationship skills with the ability to collaborate effectively across HR, Finance, Legal, business leaders, and other Executive Assistants.
• Comfortable using AI-enabled tools to improve drafting, summarization, scheduling, meeting preparation, and standard work where appropriate.

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Fortive Corporation Overview

Fortive’s essential technology makes the world stronger, safer, and smarter. We accelerate transformation across a broad range of applications including environmental, health and safety compliance, industrial condition monitoring, next-generation product design, and healthcare safety solutions.

We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in software-powered workflow solutions, data-driven intelligence, AI-powered automation, and other disruptive technologies. We’re a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to groundbreaking sustainability solutions.

We are a diverse team 18,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact. 

At Fortive, we believe in you. We believe in your potential—your ability to learn, grow, and make a difference. 

At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone. 

At Fortive, we believe in growth. We’re honest about what’s working and what isn’t, and we never stop improving and innovating.

Fortive: For you, for us, for growth.