Executive Assistant & Operations Manager, Commercial

Non-Solicitation Policy and Notice to Agencies and Recruiters:

IDEAYA's Non-Solicitation Policy strictly prohibits agencies and recruiters from any contact and communication with IDEAYA employees, managers, and leaders to submit unsolicited candidate resumes and/or to solicit business partnerships.  Submission of unsolicited candidate resumes by agencies or recruiters with or without a contract in place with IDEAYA Biosciences Inc. will not create any implied obligation.  Failure to comply with this policy will result in disqualification from current and future business opportunities with IDEAYA Biosciences.  All recruiting and talent agency decisions are strictly managed by the internal IDEAYA Human Resources function.  All communication by external agencies and recruiters must be directed to [email protected].  We ask that you only email your interest once.

Job Summary

About IDEAYA Biosciences:
IDEAYA is a precision medicine oncology company committed to the discovery, development, and commercialization of transformative therapies for cancer. Our approach integrates expertise in small-molecule drug discovery, structural biology and bioinformatics with robust internal capabilities in identifying and validating translational biomarkers to develop tailored, potentially first-in-class targeted therapies aligned to the genetic drivers of disease. We have built a deep pipeline of product candidates focused on synthetic lethality and antibody-drug conjugates, or ADCs, for molecularly defined solid tumor indications. Our mission is to bring forth the next wave of precision oncology therapies that are more selective, more effective, and deeply personalized with the goal of altering the course of disease and improving clinical outcomes for patients with cancer.
When you're at IDEAYA, you will be in the midst of brilliant minds working on precision medicine therapies to help cancer patients. We are passionate and committed about being on the forefront of oncology medicine, which means we all have a high internal drive that is at the very core of every person at IDEAYA. We are inquisitive, ask deep questions, and are data-driven innovators who like to collaborate and use team work to move science forward. For more information, please see www.ideayabio.com.
Location: South San Francisco, CA.
Position Summary:
IDEAYA Biosciences is seeking a highly organized, proactive, business-minded Executive Assistant & Operations Manager to support the Chief Commercial Officer (CCO) and the growing Commercial organization.
This is a unique hybrid role combining responsibilities of both executive support and commercial business operations. The successful candidate will serve as a trusted partner to the CCO, ensuring efficient management of executive priorities while also driving operational excellence across the Commercial organization. The role represents an outstanding opportunity to grow with the organization and potentially expand into other functional responsibilities in the future.
The ideal candidate is expected to thrive in a fast-paced biotech environment, anticipate needs before they arise, manage multiple priorities with discretion and professionalism, and initiate process improvement that help teams operate more effectively. They should have a proven track record of delivering outstanding results with strong cross-functional partnership and have a passion for improving outcomes for people living with cancer.
This position is based in our South San Francisco headquarter offices and required to be onsite four days per week per our company policy.
Reporting to: Chief Commercial Officer

Job Description

What you’ll do:

Executive Support (approximately 50%)

• Manage the Chief Commercial Officer's complex calendar, balancing internal priorities, external meetings, investor interactions, travel, and shifting business demands.
• Coordinate domestic and international travel, including detailed itineraries, logistics, and expense reporting.
• Prepare meeting materials, agendas, and briefing documents for internal leadership meetings, Board interactions, and external engagements.
• Coordinate Commercial Leadership Team meeting logistics, including agenda development, action-item tracking, and follow-up.
• Manage confidential communications and sensitive information with the highest level of professionalism and discretion.
• Prioritize competing requests while proactively identifying scheduling conflicts and recommending solutions.
• Serve as a primary point of contact for internal and external stakeholders interacting with the CCO.
• Provide support to the broader Commercial leadership, including with team meetings, off-sites, town halls, and organizational communications.
• Assist with onboarding activities for new Commercial team members.

Commercial Operations (approximately 50%)

• Partner with the CCO to drive execution of Commercial priorities and improve organizational effectiveness.
• Support coordination of annual planning activities, leadership off-sites, budget planning, and key Commercial operating rhythms.
• Manage project plans, timelines, deliverables, and follow-up for cross-functional Commercial initiatives.
• Track key action items across Commercial Leadership Team meetings and ensure timely completion.
• Develop and maintain dashboards, reports, and organizational trackers supporting Commercial objectives.
• Coordinate vendor onboarding, purchase orders, contracts, and invoice tracking from the commercial team in partnership with Finance, Legal, and Procurement.
• Support Commercial budget management, including tracking spending against plan.
• Identify opportunities to streamline processes, improve workflows, and implement operational best practices.
• Partner closely with Commercial leaders and cross-functional teams including Medical Affairs, Clinical Development, Finance, Legal, Human Resources, and Investor Relations to facilitate effective communication and execution.
• Support planning and logistics for major Commercial events, advisory boards, conferences, and internal meetings.

Requirements:

• Bachelor's degree or equivalent experience.
• 7+ years supporting senior executives, including experience supporting C-level leadership.
• Experience working within biotechnology, pharmaceuticals, healthcare, or other highly regulated industries.
• Demonstrated experience coordinating projects or business operations in addition to executive support responsibilities.
• Exceptional organizational and project management skills with strong attention to detail.
• Outstanding written and verbal communication skills.
• Advanced proficiency with Microsoft Office (PowerPoint, Excel, Outlook, Word) and collaboration tools including Microsoft Teams and SharePoint.
• Proven ability to manage multiple priorities while maintaining a high degree of accuracy and confidentiality.
• Strong judgment, professionalism, and ability to exercise discretion with sensitive information.
• Experience supporting Commercial, Medical Affairs, or Corporate leadership within the biotechnology or pharmaceutical industry.
• Experience with budget tracking, vendor management, or project management.
• Familiarity with ERP, procurement, or project management systems.
• Experience supporting organizations preparing for commercial launch is highly desirable.

What will make you successful

• You anticipate needs before they become urgent.
• You are equally comfortable managing executive logistics and operational projects.
• You enjoy bringing structure to ambiguity and continuously improving processes.
• You build trusted relationships across all levels of the organization.
• You are resourceful, adaptable, and maintain composure in a rapidly changing environment.
• You operate with integrity, sound judgment, and absolute discretion.

All employees are expected to act with integrity and in full compliance with applicable laws, regulations, and IDEAYA policies, including IDEAYA’s Code of Conduct.

Employees must demonstrate good judgement and ethical behavior in all business activities, maintain patient and product safety as a top priority, and report any suspected violations of law or Company policy through appropriate channels

Total Rewards

Along with our inspiring mission, and highly collaborative and inclusive environment, IDEAYA offers a competitive total rewards package that reflects our pay-for-performance philosophy where employees are eligible to be considered for merit-based salary increases, company discretionary short-term incentive plan participation, and company discretionary stock option awards (based on board approval).  Our comprehensive benefits package includes, but is not limited to, medical/dental/vision coverage (100% company paid for employees and 90% company paid for dependents), 401k, ESPP, and wellness programs.

The expected salary range for the role of Executive Assistant & Operations Manager, Commercial is $145,000 - $180,000. The final salary offered to a successful candidate will depend on several factors that may include but are not limited to the office location where this open position is located, the final candidates’ experience within their profession, experience in the disease areas we are striving to make an impact in as a company, length of time within the industry, educational background, and performance during the interview process.

The Company complies with all laws respecting equal employment opportunities and does not discriminate against applicants with regard to any protected characteristic as defined by federal, state, and local law. This position requires you to work onsite in the office at the Company’s facilities for training & meetings, with work-from-home flexibility, and the Company requires that all employees working in its facilities be fully vaccinated (except as required by applicable law). Therefore, this position requires you to be fully vaccinated from COVID-19, subject to reasonable accommodations for medical or religious reasons, and/or as otherwise required by applicable law. The Company considers you fully vaccinated once 14 days have passed since you received either the second dose in a two-dose COVID-19 vaccine series or a single-dose COVID-19 vaccine. The vaccine must have been FDA approved, have emergency use authorization from the FDA, or, for persons fully vaccinated outside of the U.S., be listed for emergency use by the World Health Organization.

IDEAYA is an equal opportunity employer. In accordance with applicable law, IDEAYA does not discriminate in hiring or otherwise in employment based on race, color, religion, sex, national origin, age, marital or veteran status, disability, sexual orientation, or any other legally protected status. EOE/AA/Vets.

We are committed to providing reasonable accommodations to qualified individuals with disabilities. If you need assistance or an accommodation due to a disability, please get in touch with us at [email protected].