Supports recruiting operations, candidate experience, and hiring pipeline management. Conducts applicant screening calls, formats resumes, schedules interviews, updates ATS records, tracks hiring metrics, and maintains recruiting workflows. Also assists with marketing communications, event and travel coordination, vendor management, office supplies, client gifting, SOP development, and technical issue resolution. Reports directly to the Managing Partner in a full-time, on-site role.
- Support recruiting operations, candidate experience, system management, and event coordination
- Full-time, on-site position in Woodland, CA
- $65,000 + healthcare + 401K + 4 weeks paid vacation
About the Role
As the Executive Assistant – Talent & Operations, you will report directly to our Managing Partner and will play a key role in supporting recruiting operations, candidate experience, system management, and event coordination. You’ll work in a dynamic environment where no two days are the same, helping to streamline processes and drive efficiency across the company.
Key Responsibilities
Candidate Support (50%)
- Conduct pre-screen calls with 100–200 job applicants monthly.
- Format resumes and coordinate interview scheduling.
- Ensure timely communication and follow-ups to provide a positive candidate experience.
Pipeline & Hiring Process Management (20%)
- Keep hiring processes on track by updating candidate statuses and job postings.
- Manage hiring data, ensuring transparency and efficiency.
- Track hiring metrics and help maintain an organized recruitment pipeline.
Marketing & Communications Support (10%)
- Assist in project management of salary reports, newsletters, and industry articles.
- Share job postings and content on LinkedIn and other platforms.
- Monitor marketing metrics and help optimize engagement.
System & Operations Management (10%)
- Manage our applicant tracking system (ATS) and optimize workflows.
- Develop and maintain standard operating procedures (SOPs).
- Troubleshoot technical issues and coordinate with IT support.
Event & Logistics Coordination (10%)
- Organize industry events, including travel, vendors, and promotional materials.
- Support team operations, vendor management, and office supply ordering.
- Coordinate gifting and holiday packages for key clients and candidates.
Ideal Candidate
- Highly organized, detail-oriented, and able to juggle multiple priorities.
- A great communicator with strong follow-through and problem-solving skills.
- Tech-savvy, comfortable using ATS, CRM, and marketing platforms.
- A proactive self-starter who enjoys streamlining processes and supporting a team.
Preferred Experience & Skills
- 2+ years of customer service, executive support, HR, or recruiting experience.
- Proficiency in ATS, LinkedIn, and MS Office, etc.
- Experience in event planning or project coordination is a plus!
Why Join Us?
- Be part of a collaborative and driven team.
- Work on exciting projects that impact hiring and industry events.
- Opportunity for growth and development in a dynamic work environment.
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