EXECUTIVE ASSISTANT

The Executive Assistant will partner with the Chief Officer(s) to actively manage their office and time.

ESSENTIAL JOB FUNCTIONS:
 

• Provides administrative support to the Chief on all executive matters and projects.
• Manages flow of the Chief's correspondences. 
• Maintains Chief's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Prepares memos, correspondences and presentations as directed.
• Maintains confidentiality with respect to all information used or obtained in the course of daily assignments. 
• Responsible for planning and preparing meetings and events for the Chiefs. 
• Maintains files of correspondence and other documents for the Chief(s), including departmental policy and procedural manuals, corporate licenses, insurances, etc.
• Assists Administration to prepare for board of directors’ meetings including recording and sending board minutes, taking reservations for meetings, arranging for meals for the board meetings, and other related requests.
• Provides support to the CEO and the CEO’s executive assistant as needed.
• Performs other job duties as required by manager/supervisor.

• Completion of a four-year degree or higher preferred.
• 2+ years experience in the administrative field.
• Excellent verbal and written communication skills.
• Ability to write routine reports, policies and procedures and correspondence.
• Ability to meet deadlines.
• Detail oriented and accurate.
• Prior experience in a health care setting preferred.

LANGUAGE:

• Must be able to read, write and speak fluently in English.
• The ability to speak Chinese (Cantonese/Mandarin) is a plus.

STATUS:

This is a FLSA non-exempt position.
This is not an OSHA high-risk position.