Executive Administrator to CFO Staff & Investor Relations Coordinator

Company Overview

KLA is a global leader in diversified electronics for the semiconductor manufacturing ecosystem. Virtually every electronic device in the world is produced using our technologies. No laptop, smartphone, wearable device, voice-controlled gadget, flexible screen, VR device or smart car would have made it into your hands without us. KLA invents systems and solutions for the manufacturing of wafers and reticles, integrated circuits, packaging, printed circuit boards and flat panel displays. The innovative ideas and devices that are advancing humanity all begin with inspiration, research and development. KLA focuses more than average on innovation and we invest 15% of sales back into R&D. Our expert teams of physicists, engineers, data scientists and problem-solvers work together with the world’s leading technology providers to accelerate the delivery of tomorrow’s electronic devices. Life here is exciting and our teams thrive on tackling really hard problems. There is never a dull moment with us.

Group/Division

KLA is well known for its high-performing business model which routinely produces significant profit margins and revenue. Key to supporting KLA business is the finance team that partners with corporate and global business organizations to provide expertise and guidance for developing and executing sound business models and practices. The Finance organization consists of operations and corporate finance teams. The operations finance team influences business decisions by gathering the best available operations information, distilling it and making recommendations to our management team on the best course of action. The corporate team provides a broad range of services, such as financial planning, corporate accounting, tax, industry analysis and benchmarking, internal audits, SEC reporting and merger and acquisition support.

Job Description/Preferred Qualifications

KLA is seeking an exceptional Executive Assistant to support the Investor Relations and Market Analytics team, and CFO Staff.  This is a high-expectation, high-visibility role for a polished operator who can anticipate needs, manage competing priorities with precision, and execute flawlessly in a fast-paced public-company environment. The role is expected to be more than 50% of time spent on Investor Relations / Market Analytics coordination (this will be your core team) and the remainder reserved for flexible CFO Staff support. The use of AI and the willingness to learn AI best-practices will be a critical part of the role.

Who Will Thrive

• A highly polished, service-oriented professional who is calm under pressure and trusted with confidential information.

• Someone who brings structure to ambiguity, anticipates executive needs, and consistently produces accurate, executive-ready work.

• A strong communicator with sound judgment who is comfortable interacting with senior leaders and cross-functional partners including other executive assistants responsible for supporting different executive teams and functions.

• A candidate who enjoys being behind the scenes but takes pride in making complex workflows run seamlessly.

• Those that have a growth mindset, have a lot of curiosity and are open to learning and implementing AI across the current workflow to drive improved performance and efficiency.

• Someone who is not afraid to use AI and learn how to best leverage AI to help the team with various tasks and objectives.  

Key Responsibilities

• Own the coordination of investor-facing logistics, including earnings calls, investor conferences, non-deal roadshows, one-on-one meetings, and site visits including investor bus tours.

• Manage complex calendars, meeting requests, travel arrangements, and scheduling priorities for Investor Relations leadership and related activities.

• Support in the preparation of high-quality briefing materials, presentations, executive summaries, agendas, attendee lists, and follow-up documentation.

• Maintain rigorous control over investor and analyst contact lists, meeting trackers, CRM systems, and document organization.

• Provide disciplined support to the Market Analytics team by coordinating recurring deliverables, research workflows, meetings, and internal distributions.

• Support CFO Staff requests with urgency and precision, including action-item tracking, executive materials, and coordination of projects.

• The following are a list of examples of requirements or requests CFO staff members may have:

•  Travel support

• Scheduling large group meetings and coordinating catering

• Expense report support

• Coordinating signatures management

• Other general administrative tasks

• Ensure deliverables are polished, accurate, and on time, with meticulous attention to detail across every touchpoint.

• Build effective working relationships across Finance, Investor Relations, Market Analytics, Legal, Communications, and executive support teams.

Preferred Qualifications

• Experience supporting an Investor Relations function, Office of the CFO, or publicly traded company leadership team.

• Familiarity with earnings processes, investor conferences, CRM systems, and capital markets-related workflows.

• Experience in a semiconductor, technology, or similarly rigorous environment is a plus.

• 3+ years of experience in executive support with exposure to finance or investor relations preferred.

• Demonstrated ability to support senior executives and manage sensitive information with absolute discretion.

• Exceptional organizational skills and the ability to manage multiple high-priority workstreams without losing accuracy or responsiveness.

• Outstanding written and verbal communication skills, including the ability to produce polished executive-facing materials.

• Advanced proficiency in Microsoft Office, especially Outlook, PowerPoint, Excel, and Word.

• Familiarity with AI, including Microsoft Copilot and other LLMs.

• A proactive mindset, strong follow-through, and the confidence to anticipate issues before they become problems.

Minimum Qualifications

• High School graduate or equivalent with at least 5 years of experience.

Base Pay Range: $34.19 - $58.13 Per Hour

Primary Location: USA-CA-Milpitas-KLA

KLA’s total rewards package for employees may also include participation in performance incentive programs and eligibility for additional benefits including but not limited to: medical, dental, vision, life, and other voluntary benefits, 401(K) including company matching, employee stock purchase program (ESPP), student debt assistance, tuition reimbursement program, development and career growth opportunities and programs, financial planning benefits, wellness benefits including an employee assistance program (EAP), paid time off and paid company holidays, and family care and bonding leave.

Interns are eligible for some of the benefits listed. Our pay ranges are determined by role, level, and location. The range displayed reflects the pay for this position in the primary location identified in this posting. Actual pay depends on several factors, including state minimum pay wage rates, location, job-related skills, experience, and relevant education level or training. We are committed to complying with all applicable federal and state minimum wage requirements where applicable. If applicable, your recruiter can share more about the specific pay range for your preferred location during the hiring process.

               

KLA is proud to be an Equal Opportunity Employer. We will ensure that qualified individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us at [email protected] or at +1-408-352-2808 to request accommodation.

Be aware of potentially fraudulent job postings or suspicious recruiting activity by persons that are currently posing as KLA employees.  KLA never asks for any financial compensation to be considered for an interview, to become an employee, or for equipment. Further, KLA does not work with any recruiters or third parties who charge such fees either directly or on behalf of KLA. Please ensure that you have searched KLA’s Careers website for legitimate job postings.  KLA follows a recruiting process that involves multiple interviews in person or on video conferencing with our hiring managers.  If you are concerned that a communication, an interview, an offer of employment, or that an employee is not legitimate, please send an email to [email protected] to confirm the person you are communicating with is an employee. We take your privacy very seriously and confidentially handle your information.