Executive Business Administrator

Are you passionate about being at the forefront of the exciting AI evolution at Microsoft? Do you thrive in a fast-paced and dynamic work environment? If you are a business support professional, we’d like to learn more about you. Microsoft AI is seeking an experienced Executive Business Administrator to support the Engineering Director of Evaluations, Response Quality, and Safety, who is dedicated to ensuring the quality, reliability, and safety of Microsoft’s AI copilot experiences. 

As an Executive Business Administrator, you will effectively manage a high and time-sensitive workload, work independently, and deal with ambiguity. You will have a passion for making managers and organizations great, possess the ability to set priorities, handle multiple time-critical tasks simultaneously, and run the team in a structured way.  

At Microsoft, our mission is to empower every person and every organization on the planet to achieve more. As employees, we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.  

By applying to this U.S. Mountain View, CA position, you are required to be local to the Mountain View area and in office 4 days a week. 

• Provide complex administrative support for the Engineering Director, including calendar management with attention to detail, accuracy, and timeliness.  

• Manage domestic and international travel scheduling end-to-end, including the proactive anticipation of logistics and itineraries.  

• Process expense reports in a timely manner, as well as interim approve their Directs’ expense reports.  

• Manage end-to-end logistics for team meetings and offsites, which include meeting logistics (booking space, catering, etc.), and material preparation.  

• Develop a deep knowledge of the overall business group strategy, as well as company policy, and act as an information resource to the business group.  

• Anticipate and remove administrative roadblocks and make timely decisions across the business group.  

• Budget management, including creating Purchase Orders as necessary 

• Support space management and planning, maintain team aliases, procure goods and services using internal tools, and other administrative projects assigned.  

• Additional Team projects as needed.  

• Embody our Culture and Values

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
• 2+ years experience serving as mentor to others.
• 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).