HR and Business Ops Coordinator (Small Business)

Duration: Full-time, W2 position
Salary: $60,000-80,000 annually
Experience Required: 5+ years
Residence: Current U.S. residence as of application date and have been within the U.S for 3 of the past 5 years.
Location: Primarily remote within the United States. However, candidates should be located within a reasonable commuting distance of Arlington, VA and available for occasional onsite events, meetings, and team activities.

Role Summary:

Join Via Logic, where innovation drives impact. We are seeking an HR and Business Ops Coordinator to serve as a key operational partner supporting internal business functions, people processes, and executive coordination in a growing small business environment.

This role blends business operations, HR and recruiting support, executive administrative support, and limited personal support for leadership. You will work closely with a Principal and leadership team to help manage day-to-day operations, support internal processes, and ensure priorities are organized and moving forward.

This is an ideal opportunity for someone who thrives in a dynamic, fast-moving environment, enjoys wearing multiple hats, and is excited to grow alongside a small business.

Your Responsibilities:

Business Operations Support

• Support internal business operations by coordinating workflows, maintaining documentation and trackers, supporting process improvements, and helping ensure day-to-day operations run smoothly as the company grows.

Talent, People & HR Operations Support

• Execute and support recruiting and HR operations by coordinating candidates and interviews, managing onboarding and offboarding processes, maintaining employee records, supporting compliance-related activities, and assisting with HR processes such as documentation, benefits coordination, and policy implementation.

Project & Team Coordination

• Coordinate internal projects and team initiatives by tracking timelines, action items, and deliverables, supporting meeting preparation and follow-ups, and assisting with internal communications and logistics.

Executive, Administrative & Personal Support

• Provide executive, administrative, and personal support by managing calendars, coordinating meetings and logistics, anticipating leadership needs, handling light correspondence, and ensuring timely follow-through in a confidential and professional manner.

Business & Opportunity Support

• Provide research, organization, and documentation support for business opportunities and internal initiatives to help leadership evaluate and execute on growth efforts.

Additional Support

• Perform other administrative, operational, and coordination duties as needed to support the evolving priorities of a growing small business.

Your Required Skills and Experience:

• Education: Bachelor’s degree in a related field.
• Experience:
  • 5+ years of experience in business operations and/or executive administration with a proven ability to manage internal operations and resources.
  • Hands-on experience with HR or people operations in a professional environment, including onboarding, employee lifecycle support, or HR administration.
  • Familiarity with HR systems, documentation practices, and basic compliance requirements in a multi-state or distributed workforce environment is preferred.
  • Ability to handle sensitive employee information with discretion and professionalism.

• Skills:
  • Strong proficiency in business operations, HR/recruiting, and team coordination.
  • Skilled in using project management tools like Monday.com tracking workflows and project progress.
  • Excellent communication and interpersonal skills for collaborating across departments and engaging team members.
  • Ability to prioritize tasks and manage multiple projects in a dynamic environment.
  • Strong problem-solving skills and attention to detail.
• Preferred: Experience working in a small business or startup environment with the ability to adapt to evolving priorities and shifting business needs.

Your Benefits:

• Hybrid Work: Flexibility of remote position offering work-life harmony.  
• Health Care: Comprehensive health care benefits.
• Paid Time Off (PTO): Generous PTO to support work-life balance.

How We Work:

• Full-time W2 position.
• Must be available on company-provided communication tools such as Monday.com, Slack, email, and for meetings between 9 AM-5 PM EST.

About Via Logic LLC and What We Do:
Via Logic LLC is an information technology partner supporting mission-driven work across DevSecOps, cloud engineering, data science, cybersecurity, and national security analytics. Our team includes engineers, developers, architects, and problem-solvers who work alongside federal partners such as DHS, DOJ, and DOD, as well as select commercial clients, to deliver solutions that matter. We focus on modernizing complex environments by automating infrastructure, improving security, enabling cloud-native operations, applying DevSecOps practices, and helping organizations make smarter use of their data. Our work spans everything from enterprise architecture to AI/ML implementations and identity management, giving our clients practical solutions and clear paths forward. We also put a lot of care into how we work. Via Logic values flexibility, collaboration, and a people-first culture that supports work-life balance and gives our team the space to do meaningful, high-impact work—wherever mission needs take us.