Provides operational and administrative HR support, including personnel records, employee onboarding and offboarding, benefits administration, background checks, recruitment coordination, compliance documentation, audits, reporting, and employee inquiry resolution. The role collaborates with HR staff, employees, managers, and vendors while maintaining confidential information and supporting HR initiatives.
Our five-member HR team is collaborative, supportive, and committed to continuous learning and development. This is a primarily onsite, full-time, benefits-eligible position, with a 32–40-hour workweek available. Occasional travel to nearby locations may be required to support HR operations and employees. Prior U.S. HR experience is required.
Job purpose
The Human Resources Coordinator provides operational and administrative support for the HR Department, assisting with HR functions and initiatives, benefits administration, and employee support. Responds to internal and external HR-related inquiries and requests, working collaboratively with HR team members, employees, managers, and external vendors to support efficient and responsive HR operations.
Duties and responsibilities
- Maintain records of personnel-related data, both paper and in software systems.
- Process personnel action forms and ensure proper approvals.
- Coordinate background checks, DMV records search and new hire vetting
- Administer pre-onboarding, onboarding and offboarding processes.
- Process health and welfare plan enrollments and related administrative updates
- Reconcile benefits enrollment information and assist with reviewing invoices and resolving billing discrepancies.
- Respond to routine inquiries regarding benefits, time off, HRIS system, and HR policies and procedures, referring to complex and/or sensitive matters to the appropriate staff.
- Assist with recruitment coordination including job postings, applicant communications and reference checks.
- Support HR compliance efforts by maintaining required postings, forms, and documentation.
- Participate in the planning and development of HR department initiatives
- Conduct or assist with record audits and reporting, which may include I-9 audits, EEO-1 filings, payroll audits, and other compliance reviews.
- Prepare reports, perform ad-hoc HR projects, and clerical duties.
- Complete other duties and related projects assigned
Qualifications
- Ability to perform the duties described above
- Related BS/BA degree or equivalent training and experience
- Two or more years of direct experience in Human Resources required, California based experience preferred.
- Exceptional communication skills both written and verbal
- Ability to prioritize work to manage time effectively
- Ability to maintain confidential information.
- Proficient in Microsoft Office Suite
- Experience utilizing HRIS and ATS/ talent management systems
- Ability to communicate well with people of diverse cultural professional and experiential backgrounds and
- Ability to establish and maintain effective work relationships as part of a multi-disciplinary team.
AACI San Jose, California, USA Office
San Jose, United States
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