HRIS Specialist

Who we are: La Clinica de La Raza is a Non-profit, community-based health center established in 1971 to address health barriers and create better lives for the underserved. We have proudly grown into over 35 sites across Alameda, Contra Costa, and Solano County. To learn more about our history, click here: Our History - La Clinica or visit our website at www.laclinica.org.

Job Summary:

The HRIS Specialist assists in the day-to-day administration and support of the Human Resources Information Systems including processing all HR transactions to ensure timely processing, alignment with payroll and, accurate and complete system records. This position is also responsible for maintaining employee files and overseeing the processing of all HR related information.

Major Areas of Responsibility, include but are not limited to:

Duties/Responsibilities:

• Performs all aspects of Human Resources data entry, including entering data into ADP and associated company systems.
• Reviews, enters and processes all personnel changes in an accurate, complete and timely manner. Maintain HR databases with different information such as new hires, terminations, leaves, warnings, etc.
• Performs research when incomplete and/or inaccurate information is provided.
• File Management to include maintaining, compiling and updating personnel records and supporting documentation.
• Provides administrative support to HR Management and assists in the maintenance of HRIS system.
• Monitors data integrity and assists in HR compliance audits.
• Respond to routine requests for information and verifications of employment.
• Routine data entry, report generation to support department initiatives and presentations, and systems updates. Processes standard HR reports as requested.
• Assist with preparation and analysis of documents and records required for contract negotiations, meetings, and negotiations with employee and labor organizations.
• Drives continuous improvement within HRIS operations through timely acknowledgement of requests/calls, timely resolution of requests/calls and improved first-line resolution.
• Partners with the Payroll department and appropriate HR staff to research, analyze and solve all timekeeping and HR system issues.
• Maintains files in accordance with policies for all active and terminated personnel files and ensures records are in compliance with all federal, state and regulatory accreditation bodies.
• Audit and ensure accuracy of electronic feeds between ADP and vendors. Reconciles vendor invoices against system of record.
• Assists with all other HR related duties as assigned by Supervisor.

Minimum Job Requirements:

Knowledge, Skills, and Abilities:

• Proficiency of ADP database structure, functions and processes.
• Proven familiarity with developing ad hoc reports using a report writer and query tools.
• Proven attention to detail and organizational skills.
• Proven self-sufficiency, and creation of effective problem-solving solutions.
• Proficient with Microsoft Office 365 platform and ability to quickly learn the organization’s HRIS, talent management and other systems.
• Proven excellent communication skills, including speaking up when errors have occurred.
• Proven understanding of the relationship between HRIS and payroll, as well as its effects on benefits administration and other HR functions.
• Proven experience of being flexible in thought & displaying independent thought.
• Experience with HR technology projects for system upgrades and enhancements preferred.

Education and Experience:

• Minimum Associate’s Degree from an Accredited College in HR, Business or related field. Bachelor's Degree preferred.
• One year experience in HR and/or Payroll preferably in a healthcare environment. processing status changes in HRIS (ADP WFN) such as new hires, I9's, terminations, pay and status changes.
• PHR / SHRM-CP professional certification a plus.

Physical Requirements:

• Remaining in a stationary position, often standing, or sitting for prolonged periods
• Bending/lifting, pushing/pulling, adjusting, or moving objects weighing up to 15 pounds in all directions and occasionally more.
• Repeating motions that may include the neck, wrists, hands and/or fingers
• Upper extremity demands: Reaching above shoulder and/or below waist
• Must be able to access and navigate each department at the organization’s facilities.