Human Resources Generalist

VEC is a leading construction technology services provider that is at the forefront of innovation in the construction industry, delivering cutting-edge technology solutions that revolutionize the way construction projects are designed and built. Our Mission is to challenge the status quo and reshape the way we plan, design, and construct the built world so Humanity can thrive sustainably. We partner with contractors, engineers, and developers/owners across the US and deploy our team of construction and technology professionals to improve project delivery. We support large projects across many sectors of the industry: Data Centers, Healthcare, Life Sciences, Tech, Education, Transportation, Aviation, Commercial Office Space, and Public Works. We love what we do, our VECommunity, and helping the best build better.

The HR Generalist supports full-cycle recruiting and keeps people processes running consistently across the organization. The role makes sure recruiting, onboarding, HR systems administration, and compliance activities are carried out accurately, efficiently, and in line with company standards. This is a hybrid role within commuting distance of San Francisco, reporting to the Director of Human Resources, with a compensation range of $85,000 to $105,000.

This is a hands-on, systems-driven role that calls for strong working knowledge of PEO-based HRIS platforms and ATS systems. The HR Generalist works closely with the Senior HR Generalist, who provides day-to-day direction on recruiting and onboarding, and supports multiple hiring managers at once across a small HR team.

Full-Cycle Recruiting & ATS Administration

• Support full-cycle recruitment from requisition through offer acceptance.
• Post jobs in ATS platforms and maintain structured candidate workflows.
• Schedule interviews across US and international stakeholder time zones for US-based hires.
• Screen resumes and support hiring managers with candidate communications.
• Support sourcing efforts through passive recruiting.
• Assist with job fair logistics and college outreach materials.
• Draft and extend offer letters.
• Maintain recruiting metrics, reporting, and pipeline documentation, and prepare recruiting reports for the Senior HR Generalist and Director of Human Resources.

HRIS and PEO Administration

• Enter new hire information and employee data into a PEO-based HRIS system such as Rippling, Insperity, or ADP Workforce Now, and keep that data accurate.
• Maintain accurate employee records and documentation.
• Serve as a first point of contact for routine employee benefits questions, escalating complex issues as needed.

Onboarding & Employee Lifecycle

• Partner with the HR Operations Lead to prepare onboarding schedules and confirm first-day readiness.
• Coordinate with IT on laptops, equipment, and system access for new hires.
• Send and track new hire documents, including NDAs, prior inventions forms, and I-9 documentation.
• Track completion of harassment prevention training for new hires.
• Support new hire orientation logistics.

Required Skills & Experience

• 3 to 5 years of experience in HR.
• Full-cycle recruiting experience, including ATS management, multi-time-zone interview scheduling, offer extension, and HRIS onboarding entry.
• Experience supporting multiple hiring managers or departments at the same time.
• Experience working within a PEO HRIS environment such as Insperity or ADP Workforce Now.
• Experience working in multi-state employment environments.
• Strong labor law knowledge at the state and federal level.

Preferred Qualifications

• B.A. in Human Resources, Business Administration, or a related field, or equivalent relevant experience.
• Hands-on experience with Rippling's Talent and People modules.
• Experience in AEC, technology, or professional services industries.
• SHRM-CP or PHR certification.

Soft Skills Required

• Excellent written and verbal communication.
• Confident, professional communication with directors and senior leaders across different time zones.
• Strong organization and follow-through when managing multiple new hires at once.
• Ability to take direction and work collaboratively within a small HR team.
• High judgment and discretion when handling confidential employee information.

Hard Skills Required

• Intermediate to advanced proficiency in Microsoft Excel.
• Proficiency in ClickUp or comparable project management software.
• Proficiency in Microsoft Suite and Google Workspace.
• Ability to use AI tools such as Claude or Gemini to draft job descriptions, policies, SOPs, and analysis.

VEC is an Equal Employment Opportunity Employer. In accordance with federal, state, and San Francisco law, VEC does not discriminate in employment because of race, color, religion, creed, sex, national origin, place of birth, ancestry, age, physical and mental disability, marital status, pregnancy, childbirth, breastfeeding or related condition, medical condition (associated with cancer, a history of cancer, or genetic characteristics), veteran or military status, sexual orientation, gender, gender identity or gender expression, HIV/AIDS status, height, weight, genetic information, or any other characteristic protected by law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.