Supports daily HR operations, including onboarding, HRIS administration, employee records, personnel changes, reporting, compliance tracking, audits, employment verifications, and employee inquiries. Maintains confidential data, prepares documentation, supports orientations and workers’ compensation claims, orders supplies, and assists with HR projects and process improvements.
Donor Network West’s mission is to save and heal lives through organ and tissue donation for transplantation and research.
At Donor Network West, we're looking for people who embody our core values: passion, excellence, equity and inclusion, and relationships. We welcome diverse perspectives and foster an environment of collaboration and service.
POSITION SUMMARY
The Human Resources Specialist plays an integral role in supporting the day-to-day operations and administration of Human Resources programs and services across the organization. This position partners closely with HR leadership, managers, and employees to support key HR functions, including onboarding, employee lifecycle administration, employee records management, HRIS data integrity, reporting, and compliance activities. The role applies foundational HR Generalist knowledge to support the consistent administration of HR policies, procedures, and processes while assisting with employee inquiries and routine HR matters. The Human Resources Specialist also contributes to process improvements, maintains accurate and confidential employee information, supports audits and regulatory requirements, and assists with the coordination and implementation of departmental initiatives. Success in this position requires strong organizational skills, attention to detail, sound judgment, and the ability to manage multiple priorities while delivering responsive and effective HR support.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
- Maintains HR/Benefits data in human resources information system (HRIS), creates and distributes reports from the database including organizational charts and staff rosters.
- Creates and maintains personnel files.
- Processes personnel action change forms and distribute as needed.
- Creates, distributes, collects, tracks, and files signed job change letters and job descriptions for staff changes.
- Processes and distributes incoming department mail – both e-mail and US mail.
- Oversees immunization compliance.
- Administers Department of Motor Vehicle (DMV) pull program.
- Provides time sensitive audit preparation support.
- Completes employment verifications.
- Orders office supplies for the HR team.
- Processes onboarding paperwork, inputs new hire data in HRIS, and creates badges.
- Back up to conduct bi-weekly new hire orientations
- Back up to submit workers’ compensation claims
- Provides confidential administrative, operational, and project support to the HR team.
QUALIFICATIONS
- Excellent organizational and time management skills with a proven ability to consistently meet deadlines.
- Proactive, self-starter with the ability to take initiative and seek solutions independently.
- Very detail oriented; highly organized and resourceful with excellent written and verbal communication skills.
- Comfortable with multi-tasking and changing priorities.
- Proficient in Microsoft Office Suite skills including Outlook, Word, Excel, PowerPoint.
- Familiarity with human resources information systems (HRIS).
- Ability to handle data confidentiality.
EDUCATION AND EXPERIENCE
- Bachelor’s degree required or commensurate work experience.
- A minimum of one year of HR experience, and strong knowledge of HR processes and best practices.
- Professional in Human Resources (PHR) or Society of Human resources Professional -Certified Professional (SHRM-CP) certification preferred.
Donor Network West takes a market-based approach to pay. All candidates' starting pay will be determined based on job-related skills, experience, qualifications and interview performance.
Our job listings’ compensation ranges include location-based differentials but may not be reflective of a candidate’s final base salary. Location differentials are determined by an employee’s home address, associated market data provided by government reporting and processed by Payroll.
If selected, Donor Network West’s Recruiting & Compensation Team will provide further detail!
Salary data provided by third party sites do not accurately reflect our pay structure.
Donor Network West San Ramon, California, USA Office
12667 Alcosta Blvd #500, San Ramon, CA, United States, 94583
Donor Network West San Jose, California, USA Office
175 N. Jackson Ave., Ste. 210, San Jose, United States, 95116
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