University of California, San Francisco
IGOT and Education Programs Coordinator
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Coordinates daily operations for IGOT and Orthopaedic Surgery education, alumni, and global elective programs. Responsibilities include meeting coordination, international conference and event logistics, budgeting, invoices, grants, communications, website and social media updates, alumni engagement, donor support, records maintenance, and administrative reporting. The role supports faculty, trainees, international partners, and department leadership, with travel to international program sites as needed.
The Administrative Officer will serve as the central hub for day‑to‑day operations of IGOT and the Orthopaedic Surgery department’s education and alumni programs. Working closely with Co‑Directors, the Executive Committee, faculty, trainees, and external partners, the incumbent will coordinate meetings, manage event logistics, oversee budgeting and financial transactions, maintain records, and drive communications across multiple platforms. This role requires strong organizational skills, attention to detail, and the ability to travel internationally to support on‑site program delivery.
Responsibilities
- Coordinate daily administrative operations of IGOT, providing direct support to Co‑Directors and the Executive Committee.
- Organize meetings, prepare agendas, record minutes, and track follow‑up actions.
- Manage logistics for international educational conferences, webinars, observerships, and related programs, including registration, travel, and on‑site coordination.
- Assist with budget preparation, financial tracking, invoice processing, reimbursements, and grant administration.
- Support donor engagement and fundraising activities in partnership with UCSF Development and Alumni Relations.
- Maintain communications with faculty, learners, partner organizations, and international collaborators; update website, newsletters, and social media.
- Coordinate the Global Elective program and serve as liaison with participating sites for resident and fellow rotations.
- Provide administrative support for the Orthopaedic Surgery Alumni Board, including meeting coordination, alumni engagement, and roster maintenance.
- Plan and execute departmental events such as the Inman Abbott Conference, graduation activities, socials, and alumni gatherings.
- Prepare presentations, reports, and other administrative materials; support special projects and strategic initiatives as assigned.
This position requires flexibility to orient and work at all UCSF Medical Center locations.
Bachelor's degree in related area and 1 or more years of related work experience; and/or equivalent experience/training.
Ability to use sound judgment in responding to issues and concerns.
Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
Solid organizational skills and ability to multi-task with demanding timeframes.
Working knowledge of common organization-specific and other computer application programs.
Ability to use discretion and maintain confidentiality.
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