IP Docketing Specialist

Essential Duties

• Review all incoming correspondence for the IP group to determine due dates or reminder dates to be docketed or de-docketed in our docketing database;

• Process and forward information regarding each deadline docketed to the appropriate individuals;

• Create new records within the database, annotate all entries as appropriate, verify accuracy of data entered prior to considering record creation/update complete;

• Maintain current deadlines in accordance with correspondence received and prevailing country law requirements;

• Assist in verifying and updating the status of patent and trademark cases in accordance with review of record information displaying at the USPTO and various foreign PTO’s;

• Docketing of internal docket slips;

• Prepare reports for attorneys and staff;

• Assist with assigned special projects; and

• Provide assistance to attorneys and paralegals with U.S. and foreign prosecution deadline verifications as needed.

Reporting Relationship

The IP Docketing Specialist reports directly to the Intellectual Property Support Manager.

Subordinate Staff:  N/A

Qualifications

Knowledge/Experience

The IP Docketing Specialist position requires no less than two years of experience with Intellectual Property deadline docketing; experience with US and foreign patents, Trademark experience a plus.

Skills

• Experience with electronic docketing software application(s), knowledge of PATTSY a plus;

• Ability to work independently with minimal supervision and as part of a team;

• Requires strong attention to detail and accuracy review;

• Familiarity of docketing best practices, resourceful in obtaining data accuracy verification;

• Must possess excellent skills Microsoft Office applications (Outlook, Excel, Word), Adobe, and ability to adapt to new computer software required;

• Should display positive, can-do attitude with good verbal and written communication skills;

• Must be dependable, responsible.

Education

High school diploma required; college degree preferred.

Physical Demands

Must be able to move around the office up to 15% of the time to make copies, fax, file, etc. Remains stationary at least 85% of the time. This position operates computers and other office productivity machines (e.g., fax machine, copier, printer, etc.) on a regular basis. Occasionally required to move documents or files weighing up to 15 lbs. This position requires constant communication and exchange of information with the Firm attorneys, clients and staff. This position must be able to inspect and observe information on a computer screen at least 80% of the time.

Working Conditions

Office Environment

At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.

Haynes and Boone has been doing business in Houston for more than 30 years – consistently providing value to our clients in the local community, the U.S., and internationally. Our lawyers help major corporate clients grow and thrive in this energetic city, which has major connections to Latin America, Europe and Asia. Our Houston office focuses on energy, private equity, technology, real estate, intellectual property, environmental, business litigation, appeals, bankruptcy and restructuring, labor and employment, employee benefits and executive compensation, finance, tax, securities, mergers and acquisitions, and public and international law. We believe our people are the driving force behind our success in Houston. Because we value the role every individual plays in delivering exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success. We are committed to having an inclusive workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.