Coordinates trade shows, conferences, product launches, customer events, and brand experiences from planning through execution. Manages event logistics, budgets, schedules, vendors, merchandise, collateral, inventory, and on-site operations. Collaborates with marketing, sales, product management, agencies, venues, and production partners. Supports merchandising website launches, proofreading, lead generation, and post-event follow-up. Travel and work outside standard hours are required as needed.
Marketing Events Coordinator
Overall Function:
Reporting to the Marketing Project Manager, the Marketing Events Coordinator supports events and experiences that connect audiences with the Meyer Sound brand by coordinating logistics, collateral, merchandise, and on-site execution from concept through completion. Working closely with Meyer Sound’s teams across Marketing, Sales, Product Management, and our experiential agency, this role manages a range of events, including trade shows, conferences, product launches/demos, customer and partner events, and other brand experiences. The Marketing Events Coordinator brings together creativity, organization, and attention to detail to ensure every event is thoughtfully executed and reflects the quality of the Meyer Sound brand. The Marketing Events Coordinator is a full-time, non-exempt position, earning $30.89–$68.09 per hour.
Essential Responsibilities:
- Help plan and execute trade shows, conferences, product launches/demos, customer and partner events, and other marketing experiences from initial planning through on-site execution and post-event follow-up
- Develop event plans, schedules, budgets, and production requirements, keeping projects organized and on track
- Coordinate event logistics, including registration, travel, catering, shipping, equipment, and on-site requirements such as lead generation
- Provide hands-on leadership during event setup, execution, and breakdown, proactively addressing issues as they arise
- Ensure that events consistently represent Meyer Sound’s brand, values, and standards
- Manage relationships with our experiential agency, event organizers, venues, production partners, vendors, and other external partners
- Travel to key events and provide on-site support as needed (estimated travel is 25%)
- Order and maintain company merchandise; research options for new items, maintain consistency and quality, and oversee inventory
- Help launch the public-facing merchandising website
- Order and maintain printed collateral by coordinating printing of new literature, banners, business cards, and other promotional materials, and maintain inventory
- Proofread correspondence and marketing materials; ensure appropriate communication on key priorities within the department
Required Skills & Experience:
- Bachelor’s degree in Marketing, Communications, Business, or equivalent professional experience
- 3+ years of experience in event marketing, experiential marketing, event production, or a related role
- Demonstrated experience managing events from concept through execution
- Strong project management and organizational skills, with the ability to manage multiple events and priorities simultaneously
- Excellent communication and collaboration skills, with experience working across departments and with external partners
- Strong attention to detail and the ability to anticipate needs, solve problems, and adapt quickly in live-event environments
- Experience managing event budgets, vendors, schedules, and production logistics
- Comfortable working independently while contributing effectively within a collaborative marketing team
- Availability to travel and work outside standard business hours as required for event
- Experience with digital marketing and CRM platforms such as Salesforce, Salesforce Marketing Cloud, and HubSpot
- Experience with project and product management platforms such as Wrike and Jira
- Experience in professional audio, live entertainment, technology, music, or an adjacent industry preferred
Meyer Sound Laboratories, Incorporated Berkeley, California, USA Office
Berkeley, CA, United States
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