Office Assistant

Title:        Office Assistant

Department:    Social Services

FLSA Status:   Non-Exempt

Reports To:      Office Coordinator/Director of Social Services  

Summary:    Responsible for supporting the administrative functions and office duties of the department.                      

Essential Functions:

⦁  Provides administrative support to the Department, such as sending memos and department meeting invitations.

⦁  Answers incoming phone calls for the Social Services Department as a Receptionist.

⦁  Performs general office support, including filing, typing, faxing, copying, and other clerical tasks.

⦁  Provides administrative assistance on ordering office supplies and inventory, maintaining department supplies assignments, tracking order status, keeping order receipts, ordering monthly travel passes, office arrangements, and monthly expense reports.

⦁  Supports the Office Coordinator and assists with the day-to-day operations of the office by maintaining a clean and neat environment for clients and staff. Replenishes office supplies as needed.

⦁  Assists with workers’ timesheet input and passes out workers’ paychecks.

⦁  Assists with marketing tasks and disperses marketing materials.

⦁  Maintains and manages expense reports and data entry and keeps the reports in the file.

⦁  Prepares reports as required by funding sources.

⦁  Performs other duties as assigned.

Qualifications:

⦁  A high school graduate with relevant housing experience. Bachelor’s degree preferred.

⦁  Experience in providing health, social or aging services in the community. 

⦁  Excellent verbal and written communication and presentation skills.  

⦁  Must be self-motivated, organized, and able to multitask under minimal supervision.  

⦁  Great attention to detail, good organizational skills, and ability to manage and prioritize multiple tasks.

⦁  Proficient in MS Office and the Internet. 

⦁  Must be bilingual in English and Cantonese. Biliterate in English and Chinese is a plus.

⦁  Must be able to travel via public transportation or personal vehicle for the performance of job duties. If driving, must have and maintain a valid CA driver’s license, satisfactory driving record, and auto insurance coverage as specified in Self-Help's policy.