Payroll Specialist

JP Logistics & Consulting, LLC (JPLC) is looking for a full-time Payroll Specialist to perform one of the most important roles in our organization, i.e., coordinating with employees and executive leadership to ensure that employees are paid on time, utilizing various payroll and timekeeping systems, methods, and experience.

The payroll coordinator will manage and oversee daily payroll operations to ensure that employees are paid accurately and on time while complying with company policies and tax laws. 

The employee will serve as the single professional expert who understands the payroll system deeply and is responsible for the timely and accurate processing of payroll and benefits payments. The employee must have the integrity to keep all payroll information confidential. The employee must possess or have the ability to learn strong knowledge of payroll practices and labor and compliance guidelines. The employee must have experience in reporting, writing, excellent communication skills, and the ability to establish effective work relationships at every level within the organization.

The employee must have the ability to coordination/execute payroll sensitive matters and information; possess meticulous attention to detail and maintain strict confidentiality/work closely with human resources and accounting departments to make sure that all payrolls are handled properly. The employee must be technology proficient while working as a payroll coordinator. This job description is not all-inclusive but is designed to outline the major duties and responsibilities.

Work Location: Remote

Job Start Date: TBD

Salary: Negotiable/ based on experience.

Specific duties include, but are not limited to:

• Review employees’ timecards to check for work hours compliance.
• Import timecards into payroll systems such as PROCAS and QuickBooks; check figures for accuracy.
• Review payroll documentation for accuracy and make any needed adjustments.
• Review payroll records to ensure that they comply with the company’s policies, procedures, and regulations.
• Enter payroll into systems so that it can be processed and amounts can be calculated automatically.
• Ascertain and ensure that additional payments such as overtime hours, benefits, and compensation claims are calculated and added into the system.
• Prepare weekly, bi-monthly, and monthly payrolls according to each employee’s specific contract.
• Maintain files and records pertaining to employee payroll and enter information such as new employees’ retirements and terminations.
• Check all records and files for accuracy and make any necessary changes as needed.
• Investigate employees’ complaints concerning pay deposits by following up with banking institutions or appropriate points of contact.
• Assist accounting professionals in preparing accounting records pertaining to payroll accounts.
• Assist accounting / prepare and adjust journal entries in a bid to balance payroll accounts.
• Maintain business controls and audit trails for payroll transactions.
• Respond to inquiries from employees and management executives and resolve any issues that may arise.
• Collect, review, and verify timesheets, work records, and attendance data submitted by department managers.
• Perform other duties as required.

Qualifications/Experience/ Education:

• Must have a bachelor’s degree, prefer a bachelor’s degree in accounting, finance, or human resources.
  
• Must have 1 to 3+ years of experience in payroll processing, accounting, or administrative finance.
• Must have the ability to work remotely and complete all tasks in a timely manner.
• Must be self- motivated.
• Must be a quick learner.
• Must have a high-level proficiency in Microsoft Excel, strong attention to detail, and familiarity with automated payroll/HR systems (such as Workday or ADP).
  
• Certifications: Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) designation is a plus. 

Benefits:

• Medical, Dental, and Vision
• Short- and Long-Term Disability
• Life and AD&D Insurance
• 11 Paid Federal Holidays
• Paid Vacation
• Paid Sick
• Health & Welfare (H&W)
• Medical Stipend
• 401k
• Jury duty
• Military leave
• Bereavement