Payroll Tax Specialist- North America and Canada

Key Responsibilities

  • Research, investigate, and resolve US and Canada federal, state/provincial, and local payroll tax notices

  • Track issues through to resolution and maintain documentation to support audits

  • Process payroll tax adjustments, W2c corrections, and T4 amendments accurately and on time

  • Ensure accurate tax treatment for employees across multiple states/provinces

  • Manage new tax jurisdiction and entity registrations in Smart Compliance

  • Resolve system exceptions and validate tax setups to ensure accurate processing

  • Support quarter-end and year-end payroll tax activities, including W-2/T4 preparation, reconciliations, filings, and validation

  • Manage and resolve high-volume employee tax/payroll inquiries, delivering excellent customer service

  • Support employment tax audits, including documentation and timely responses

  • Identify and recommend process improvements to reduce risk and increase efficiency

  • Maintain flexibility to support peak periods (quarter-end, year-end) and special projects

Required Qualifications

  • 3-5 years of hands-on experience in employment/payroll tax for both the USA and Canada

  • Well-versed in Workday and ADP Smart Compliance, including managing tax registrations and resolving exceptions

  • Hands-on experience with quarter-end and year-end payroll tax processes, including filings, reconciliations, and reporting

  • Experience processing payroll tax adjustments, W2c corrections, and T4 amendments

  • Proven ability to manage high-volume employee ticket/inquiry resolution with strong customer service orientation

  • Fluent English — strong written and verbal communication skills

  • Strong analytical and problem-solving skills; ability to organize and interpret payroll/tax data

• Assist with workers compensation, audits, liaising with CRA and MRQ as well as experience running year end.

Desired Characteristics

  • Familiarity with Executive Compensation Payroll and Tax Reporting

  • Self-starter who can manage multiple priorities with minimal supervision

  • Comfortable navigating ambiguity and shifting regulatory requirements

  • Proficient in Microsoft Outlook, Excel, Word, and PowerPoint

  • Team player who contributes to a positive, collaborative work environment

Education/Certification: Accounting background preferred; FPC or PCP certification desirable

For candidates applying to a Canadian-based position, the pay range for this position is between $72,200.00 and $120,400.00 CAD. The specific pay offered may be influenced by a variety of factors, including the candidate’s experience, education, and skill set. 

Bonus eligibility: 5% annual bonus potential

This posting is for an existing vacancy.