Provide remote executive support including calendar and travel management, call/email screening, briefing prep, vendor and project deadline tracking, document preparation, CRM data entry, and ad hoc administrative tasks.
About the Opportunity
North Texas Custom roofing is a fast-growing construction and project management firm serving clients across the Southern United States. We specialize in commercial build-outs, infrastructure coordination, and vendor contract execution—all driven by lean, agile operations and client-first delivery. As we scale, we’re seeking a highly organized, trustworthy, and proactive Personal Assistant to support executive leadership remotely, ensuring seamless day-to-day workflow, calendar management, and client communication.
Role & Responsibilities
- Manage and prioritize executive calendars across time zones, scheduling meetings, travel, and internal/external commitments with precision.
- Act as a gatekeeper—screen calls, filter emails, and prepare briefing notes for key stakeholders and high-priority clients.
- Coordinate travel logistics, expense reporting, and documentation for multi-state project sites and offsite meetings.
- Track project deadlines, follow-up on vendor deliveries, and maintain master task lists for senior leadership.
- Prepare presentations, draft professional correspondence, and format client-facing documents with brand consistency.
- Support ad hoc administrative tasks including contract tracking, file organization, and CRM data entry for client relations.
Skills & Qualifications
Must-Have
- Google Workspace
- Microsoft Office Suite
- Outlook Calendar Management
- Zoom / Teams Scheduling
- CRM Tools (e.g., Salesforce, HubSpot, Zoho)
- Document Formatting & Proofreading
- Travel Booking Systems (e.g., Concur, Expensify)
- Task Management Tools (e.g., Asana, Trello, ClickUp)
Preferred
- Experience in construction or project-based industries
- Familiarity with contract management or vendor coordination
- Basic understanding of project timelines or Gantt charts
Benefits & Culture Highlights
- 100% remote role with flexible hours — work from anywhere in the USA
- Opportunity to be a key operational partner to senior leadership in a growing firm
- Supportive, results-driven culture focused on efficiency, trust, and impact
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Provide comprehensive administrative and personal support to the CEO: manage calendars, meetings, communications, documents, travel, payments, and vendor coordination. Handle confidential matters, routine tasks independently, and assist with personal appointments and events.
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Serve as the Co-Founder's trusted operational and personal partner, owning calendar and travel, preparing briefs, driving follow-up, coordinating cross-functional priorities and public appearances, managing personal logistics, and traveling frequently to enable the founder's highest-impact work.
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