Project Accounting Manager - San Francisco

HOK is a collective of future-forward thinkers and designers who are driven to face the critical challenges of our time. We are dedicated to improving people's lives, serving our clients and healing the planet. Together, we cultivate a culture of design excellence at the confluence of art and science, blending the power of creative expression with a clear sense of purpose.

Our San Francisco practice is currently seeking a Project Accounting Manager to be part of our collaborative accounting team. As a Project Accounting Manager, you will be play a crucial role in ensuring the financial health of our projects while managing project accounting staff.

Project Accounting

• Oversees the project accounting function of the department.
• Develops procedures and supervises project accounting team.
• Provides guidance and training in the proper procedures of project accounting.
• Reviews and approves consultant bills for payment.
• Provides internal audit of fee recognition on projects.
• Audits select projects for financial performance.
• Answers inquiries from staff and vendors.
• Acts as Sr. Project Accountant as needed: 
  • Prepares monthly invoices, budgets and project management reports.
  • Provides accurate and timely accounting, reporting and project information for assigned projects.
  • Sets up and maintains projects on an in-house accounting system according to contract terms.
  • Tracks and inputs budget data for assigned projects.
  • Prepares, codes and inputs project invoices.
  • Answers inquiries from staff, vendors or clients, and communicates financial information to project managers.
  • Maintains accounting files.
  • Makes calls to clients to follow up on accounts receivable.
  • Inputs and posts consultant invoices, communicates with consultants and organizes their payments.
  • Reviews project contracts and additional service requests to understand the financial requirements on each project. 
  • Analyzes project cost reports and meets frequently with the Finance Director and Project Managers to review status of projects for invoicing, profitability, earnings, costs, and cash flow
  • Understands how projects earn revenue in the accounting system and assists the Finance Director monthly in analyzing and recording monthly project earnings.
  • Works independently to research and resolve financial issues.

 Staff Development

•  Acts as mentor by coaching and motivating teams and individuals; fostering an environment of mutual respect and trust among members of the group as it grows and develops.
• Prepares and delivers staff evaluations; contributes to performance development, compensation decision-making and allocation processes of department.
• Participates in interviews and recruiting of professional staff.
• May educate and/or guide non-financial staff on accounting procedures.
• Takes personal responsibility for fostering a green workplace through sustainable work practices.

Required Skills: 

• Knowledge of accounting and finance principles and practices, and the analysis and reporting of financial-related reports.
• Advanced knowledge of project accounting concepts and practices.
• Proficiency in MS Office, including Word, Excel and Outlook.
• Proficiency in Deltek VantagePoint or similar project accounting software required.
• Ability to communicate effectively, both verbally and in writing.
• Ability to work independently and within a team environment.

Education and Experience: 

• Bachelor’s degree in accounting and 5 plus years project accounting experience; or an equivalent of education and experience required.
• Supervisory experience required.
• Accounting experience in an architectural firm and/or project accounting experience preferred. 

Compensation is based on experience, qualifications, education and location.  The reasonably expected salary range for this position is $110,000 - $125,000. Other compensation may include a discretionary bonus. #LI-BH1 #LI-HYBRID

Many of our roles require the use of specific software. Please refer to the Required and Preferred Software & Skills for details.

HOK invests in its people and communities, supporting both personal and professional growth through every stage of life. At HOK you’ll have a hybrid work environment, 10 paid holidays (including 2 floating holidays) and a minimum of 4 weeks of paid time off with a cash out option. HOK offers comprehensive medical, dental, and vision coverage, free mental wellness resources, life and AD&D coverage and short and long-term disability benefits. HOK supports your growing family by offering 4 weeks of paid parental leave and fertility coverage. HOK helps to fund your future financial needs with matching contributions to our 401(K) plan which includes a well-rounded investment menu as well as free guidance on retirement planning.

Wherever you are in your career, HOK provides opportunities to learn, develop and utilize your skills. Continued learning is promoted through financial support and study prep for licensure exams, CEU credit opportunities, mentorship programs, and paid professional memberships. To learn more about designing your career with HOK, explore our current job openings.

HOK is an EOE, including disability/vets.