Project Administrator III

Why Henkels & McCoy:

Join a 100-year-old infrastructure leader committed to innovation, safety, and career growth. You’ll tackle complex, high-visibility projects that keep the lights on for millions—while working with a team that values your expertise and empowers your professional development.

Company Overview:

Henkels & McCoy West works closely with clients from diverse markets to build enduring partnerships throughout the Western United States. Our team of seasoned professionals designs, builds, manages, and maintains critical and sustainable infrastructure for the power, oil & gas pipeline, gas distribution, and communications industries. Building on a 100-year legacy of performance and service to utility, commercial, industrial, and government clients, H&M West brings together extensive knowledge and innovation to deliver infrastructure construction solutions that meet future energy needs today.

H&M West is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We’re always looking for talented and dedicated people to join us and love where they work.

Henkels & McCoy West is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. H&M West is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.

The Project Administrator III is actively engaged in the management of the overall project life-cycle and provides timely reporting and contract-related documents to management and stakeholders. The Project Administrator III will aid in ensuring that team goals, roles, protocols, and business relationships are consistent with high-performance requirements and congruent with the company's strategy. The ideal candidate will lead by example in an environment that fosters trust and candor, will maintain personal accountability, and will communicate assertively and constructively. - Set up work orders into the MRP system - Review timesheets and submit them to payroll - Claim production units into the MRP system - Enter purchase requisitions - Collect subcontractor/material tickets for accrual - Prepare project invoices - Attend department project/financial meetings - Monitor Purchase Order spend - Perform project close out activities, including vendor close outs, AR Aging, final billing and required project documentation - Perform other related tasks and responsibilities as assigned - Must be able to cross-train and work in a team environment - Must have good organizational skills and be an effective communicator 

• General office administration experience
• Experienced in MS Office Suite (Excel, Word and Outlook)
• Exposure to construction or utility field office (Preferably)
• Strong communication and organizational skills
• Detail-oriented and team player

Minimum Educational Background: High School graduate or equivalent. Some college or other advanced education preferred

Minimum Years of Relevant Experience: 2-5 years of general office experience

Hourly Range: $21.92 - $32.84 hourly / DOE

Benefits:

Full-time employees are eligible to participate in our benefit plan which includes the following: 

• 401(k) Plan
• Employee Stock Purchase Plan
• Health, Dental, & Vision Insurance
• Voluntary Life Insurance
• Voluntary Short-Term & Long-Term Disability
• Paid Time Off

Henkels & McCoy West, LLC. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.