Project Coordinator

Job Summary: The Project Coordinator supports the Project Manager throughout the project lifecycle by coordinating schedules, materials, documentation, technicians, subcontractors, and customer communication. This role works closely with internal teams and external customers to help ensure projects stay organized, on schedule, and within budget, while assisting with invoicing, forecasting, WIP tracking, collections, and overall customer satisfaction.

Responsibilities:

• Works closely with sales support, design team and external customers to ensure assigned projects’ documents, estimates and other information is complete, accurate, approved and available to all necessary personnel to maximize productivity.
• Assist Project Manager in the execution of the management plan for assigned projects.
• Communicates with external customers (i.e. verbal, written, email, etc.) on assigned projects and follows up throughout the project as required to ensure adequate and timely communication. Including scheduling meetings, phone calls and site visits.
• Works closely with Subcontract Administrator to complete and submit subcontract request forms (SRF).
• Coordinates with Project Manager regarding material orders and handling.
• Assists the Project Manager in the scheduling of technicians and subcontractors (if needed), for all assigned projects, including deliveries.
• Coordinates with accounting to ensure timely invoicing and is actively engaged in collections to minimize aging. Works closely with the Collections department to ensure timely collections.
• Assists Project Manager in forecasting cost for each area of the project and tracks these over time to achieve budget and forecast goals. Assists Project Manager with completing WIP as needed to meet forecasting requirements.
• Is aware of customer satisfaction issues and coordinates with others as required to ensure timely response.
• Oder duties as assigned.

Required Qualifications:

• Minimum of a high school diploma.
• 2+ years of experience in construction management, scheduling, or related field.
• Proficiency in basic computer systems, including MS Office Suite.
• Strong verbal and written communication skills, with the ability to convey information clearly and concisely.
• Demonstrated ability to manage multiple tasks and prioritize effectively.
• Detail-oriented with a focus on accuracy in data entry and record-keeping.
• Ability to work collaboratively in a fast-paced environment.
• Holder of a current ACE License or able to obtain one within 90 days of hire.

Preferred Qualifications:

• Experience with construction and/or Fire Alarm Industry management systems or related software.
• Prior experience in coordinating material orders and scheduling for projects and working with local AHJs.
• Familiarity with special systems, or mechanical/electrical systems within buildings.
• Certification or training in service management or related area.
• Strong problem-solving skills and ability to resolve issues efficiently.
• Proven track record of customer service excellence and satisfaction.

 Physical Demands:

In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job. 

• Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment 

Working Conditions:

In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. 

• The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate  

Additional Information:

• Compensation: $23 - $28 per hour
• Working Hours: This position generally works Monday- Friday, overtime and on call when necessary
• Travel Requirements: Local as needed.
• Benefits:
  • Medical 
  • Dental 
  • Vision 
  • Flexible Spending Accounts 
  • 401K w/ company match 
  • Life/AD&D/LTD 
  • Paid Vacation/Sick/Holidays 
  • Employee Assistance Program 
  • Pet Insurance

Equal Employment Opportunity Statement
This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

Equal Opportunity Employer, including disability / veterans.

All your information will be kept confidential according to EEO guidelines.

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Reasonable Accommodations
If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, you can reach out to our HR team for support at [email protected]. Please note our HR representatives do not have visibility of application or interview status. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job

Indefinite U.S. work authorized individuals only. Future sponsorship is unavailable. U.S. work authorized individuals only.