Recruiting Coordinator - Contract

Who You Are

You’re organized, proactive, and passionate about creating a great candidate experience. You enjoy connecting with people, keeping things running smoothly, and making sure no detail falls through the cracks. You thrive in a fast-paced environment, enjoy collaborating with a diverse group of people, and are always looking for ways to make processes more efficient. You’re a strong communicator, a natural problem-solver, and a team player who brings a positive attitude and a good sense of humor to work.

What We’re Looking For

TabaPay is looking for a Recruiting Coordinator to support our Talent Acquisition team across recruiting operations, candidate experience, and sourcing. This role is ideal for someone who enjoys the coordination and administrative side of recruiting while also wanting to develop their sourcing and full-cycle recruiting skills.

You’ll play an important role in keeping our hiring process organized and efficient, coordinating interviews, supporting candidates throughout the interview process, conducting reference checks, and arranging travel for candidates when needed. You’ll also partner closely with our recruiting lead to source candidates, support searches for select roles, and help identify qualified talent across technical and business functions.

The ideal candidate is detail-oriented, resourceful, comfortable managing multiple priorities, and excited to contribute to a growing company where recruiting plays an important role in our success.

What You’ll Do

Recruiting Coordination & Administrative Support

• Coordinate and schedule interviews across multiple teams, managing calendars and ensuring a smooth, positive candidate experience.
• Arrange candidate travel, including booking flights and coordinating logistics for onsite interviews as needed.
• Greet candidates and serve as a welcoming point of contact during onsite interviews.
• Conduct candidate reference checks and coordinate the collection of feedback and other pre-employment information as needed.
• Communicate with candidates throughout the interview process, providing timely updates and ensuring they have the information they need.
• Maintain accurate candidate records, interview feedback, and hiring activity in Greenhouse, TabaPay’s applicant tracking system.
• Assist with job postings, interview materials, offer coordination, and other recruiting-related administrative tasks.
• Identify opportunities to improve recruiting coordination processes and help maintain consistent hiring practices.

Sourcing & Recruiting Support

• Partner with the recruiting lead to support hiring for select open roles across technical and business functions.
• Source potential candidates using LinkedIn, online platforms, professional networks, and other sourcing tools.
• Review applications, identify qualified candidates, and support initial candidate outreach and engagement.
• Help build and maintain candidate pipelines for current and future hiring needs.
• Collaborate with the recruiting lead and hiring managers to understand role requirements and candidate profiles.
• Support recruiting projects and initiatives that improve the effectiveness of TabaPay’s hiring process.

Requirements

• 1–3 years of experience in recruiting coordination, talent acquisition, human resources, administrative support, or a related role.
• Excellent written and verbal communication skills, with a professional and friendly approach to candidate interactions.
• Ability to manage multiple priorities, coordinate complex schedules, and meet deadlines in a fast-paced environment.
• Familiarity with LinkedIn and an interest in learning sourcing techniques and candidate outreach.
• Experience with an applicant tracking system (ATS), such as Greenhouse, is a plus.
• Proactive and resourceful, with the ability to work independently, anticipate needs, and take initiative.
• Comfortable handling confidential candidate and employee information with discretion.
• Willingness to support onsite interviews and candidate travel coordination as needed.

What Will Make You Successful

• You take pride in creating an organized, seamless, and welcoming candidate experience.
• You’re comfortable balancing administrative responsibilities with hands-on recruiting support.
• You enjoy connecting with people and are curious about what makes a candidate a great fit.
• You follow through on details, communicate proactively, and look for solutions rather than waiting for direction.
• You’re excited to learn, grow, and take on more recruiting responsibility over time.

The hourly rate for this role is $35/hr W2.

This is a 3 month contract to start. This position is onsite 3 times a week Tuesday - Thursday at our Palo Alto, CA HQ.