Regional Events Coordinator

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The Regional Events Coordinator will support all single-day events (external/client-facing and internal/attorney-facing) across the firm's practices and industry groups in addition to supporting the firm's West Coast and national markets. The position is based in Los Angeles, Orange County, or San Diego.

Essential Duties and Responsibilities:

• Plan, budget, coordinate, and track all single-day firm events, including dinners, happy hours, receptions, webinars, and virtual events (e.g., external/client facing, internal/attorney facing)
• Run virtual events and webinars through video communication platforms, On24 and Zoom.
• Cultivate strong relationships with firm partners, practice leaders, and office management to further event initiatives.
• Ability to reinforce client-to-business relations, strive to improve the firm’s image and effectively deliver event objectives.
• Create, maintain, and track events through Intapp DealCloud, a client relationship management (CRM) database.
• Design, create, communicate, and track firm invitations through e-marketing software.
• Develop and maintain relationships with travel partners.
• Provide support and expertise in Lawyers Travel, the firm travel platform.
• Record, track, and allocate firm tickets for client relations and business development purposes through TicketManager, a web-based ticket management software.
• Maintain billing and accounts payable for events.
• Responsible for department event deposits and invoices, including timely submission and managing budget requirements for each event.
• Provide support and expertise for all events as needed.
• Update and maintain firm calendars ensuring accuracy to support business needs.

Knowledge, Skills and Abilities:

• Ability to maintain a professional and client‐service oriented demeanor at all times.
• Service‐oriented, collegial, and able to work effectively with lawyers, staff, and vendors at all professional levels to implement successful events.
• Ability to prioritize and complete multiple projects and/or simultaneous events with minimal supervision.

• Maintain confidentiality when handling matters for the firm and clients. 

• Able to communicate ideas or positions in a clear, efficient manner in handling all event matters.
• Able to display a keen attention to detail and be well-organized.
• Problem solver and highly responsive.
• Able to build formal and informal networks both within the organization and outside of the organization to share information, ideas and problems.
• Demonstrated ability to effectively multi-task and prioritize projects while meeting all appropriate deadlines.
• Adaptable to the everchanging events environment.
• Proficient at using Microsoft Word, Excel, Outlook, and PowerPoint
• Ability to travel to support firm events.

Education and/or Experience:

• Bachelor's degree from an accredited college or university.
• Minimum of two (2) years of experience in event planning.

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19. 

This position description is intended to describe the general content of and requirements for the performance of the job.  The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at [email protected]. 

Equal Employment Opportunity
Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.