Provide high‑level administrative and operational support to senior leaders: manage complex calendars, coordinate domestic and international travel, prepare briefings and presentations, process expenses and vendor invoices, coordinate events and site services, and partner with cross‑functional teams to support lab and office operations.
Our client, a world leader in biotechnology and life sciences, is looking for a “Senior Administrative Business Partner”.
Location: South San Francisco, CA
Job Duration: Long-Term Contract (Possibility Of Extension)
Rate: $35-$38/hr on W2
Company Benefits: Medical, Dental, Vision, Paid Sick Leave, 401 (k)
Job Summary
In this role, you will deliver high‑level administrative, operational, and program support, requiring strong judgment, exceptional organizational skills, and the ability to excel in a fast‑paced, evolving environment.
Key Responsibilities
- Manage complex executive calendars and cross‑time‑zone scheduling
- Coordinate domestic/international travel and detailed itineraries
- Prepare meeting agendas, briefing materials, presentations, and follow‑ups
- Serve as primary contact for executive communications and meeting requests
- Process expenses, purchase requests, invoices, and administrative transactions
- Coordinate leadership meetings, workshops, offsites, and team events
- Partner with Finance, P&C, Communications, Procurement, and cross‑functional teams
- Manage vendor activities, POs, SoWs, contracts, and invoice processing
- Support lab/office operations, space planning, equipment moves, and site services
Qualifications
- 7+ years of administrative experience supporting senior leaders
- Experience with complex calendars, travel, and event coordination
- Proficiency with Google Workspace, Microsoft Office, Zoom
Preferred
- Experience in biotech, healthcare, or global matrix organizations
- Familiarity with procurement, contracts, and financial processes
- Experience using digital productivity or AI‑enabled tools
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