Provides high-level administrative support to the Chief People Officer and People Leadership Team. Responsibilities include executive calendar management, meeting and presentation coordination, minutes, vendor contracts and purchase orders, travel and expenses, IT requests, distribution groups, announcements, onboarding, and confidential employee information. Requires strong judgment, discretion, organization, communication, prioritization, and independent work with senior executives and vendors.
Who We Are
BioMarin is a leading rare disease biotechnology company focused on genetically defined conditions.
Guided by our purpose to develop medicines that make a profound impact on people’s lives, our global teams have delivered a portfolio of therapies since our founding in 1997. Our revolutionary treatments for conditions like achondroplasia (the most common form of dwarfism), PKU (phenylketonuria), CLN2, a form of Batten disease, and a number of forms of MPS (mucopolysaccharidosis) offer new possibilities for patients and families who previously had few, if any, available options. More recently, with the close of the Amicus acquisition, our portfolio has expanded to include therapies for Fabry disease and Pompe disease, expanding our ability to reach more people living with rare genetic conditions.
Our success comes from our unwavering commitment to excellence, our deep understanding of patient needs, our scientific expertise, and our world-class manufacturing capabilities. At the heart of BioMarin is a dedicated team of the brightest minds in the industry working together to deliver innovative therapies to patients and families around the world.
About Corporate Groups
It takes a village, and at BioMarin, our general and admin teams are the village behind our success. From the IT experts who manage our technology to the human resources professionals who hire the people who make it all possible, these teams support our organization and span all areas of operations.
Reporting to the Chief People Officer (CPO), the Executive Coordinator will be responsible for providing administrative support to the People Leadership Team (PLT). The Executive Coordinator’s assignments will be varied and complex in nature requiring utmost discretion and sensitivity, often requiring considerable judgment, creativity and discretion in resolving issues. This individual must be a self-starter and can manage multiple priorities in a continually changing environment with little to no guidance and an ability to look ahead at potential issues that need addressing early.
Sr. Executive Coordinator will be responsible for the following:
- Global calendar management – Scheduling meetings/rooms for meetings with multiple stakeholders across functions. Resolving calendar conflicts.
- Coordinating logistics for the People Leadership team meetings and Global People team meetings, communicating with presenters to confirm/remind them of their presentations. Sending out agenda to meeting participants. Attending PLT meetings and taking minutes as needed
- Assist with editing and creation of presentations for CPO
- Provide team guidance and support in order to best connect the People Team to information
- Manage creation of purchase orders and finalization of vendor contracts for PLT members in coordination with Legal/Purchasing
- Coordinating travel and expense reports for PLT
- Resolving IT issues and ordering equipment upon request
- Maintaining distribution groups
- Announcements: People Wide message announcement coordination
- Onboarding help with new hires; off-boarding
- Assisting with miscellaneous administrative requests from team-members
In addition to being professional and courteous, the Sr. Executive Coordinator must possess:
- A proven ability to perform as an Executive Coordinator
- Quick learner and self-starter capabilities -- able to work proactively and independently on tasks
- Strong calendaring skills and catering/meeting planner capabilities
- Strong communication skills on all levels with executive leaders, employees, and outside vendors
- Responsiveness to deadlines, strong attention to detail, and able to prioritize multiple tasks.
- A high level of professionalism with strong influencing skills and ability to anticipate situations or issues that may arise in the near future
- Independent judgment and discretion with sensitive/confidential employee information
- A can-do attitude, ability to be flexible and adaptable
- Ability to receive and act on“ad-hoc” requests
- Ability to think creatively and strategically
- A team-oriented work style
- An openness to periodically responding to requests outside of normal business hours.
Requirements:
- A minimum of 8 years of executive level support VP, S/EVP, or C-level and office administration
- Strong PC computer skills with proficiency in Microsoft Office Suite (Word, Teams, Outlook, PowerPoint), Concur expense reporting
- Bachelor’s degree preferred
- Experience working within People/Human Resource teams preferred
Note: This description is not intended to be all-inclusive, or a limitation of the duties of the position. It is intended to describe the general nature of the job that may include other duties as assumed or assigned.
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
BioMarin Pharmaceutical Inc. San Rafael, California, USA Office
770 Lindaro Street, San Rafael, CA, United States, 94901
BioMarin Pharmaceutical Inc. San Francisco, California, USA Office
San Francisco, United States
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