Sr. Human Resources Coordinator

Palo Alto University (PAU), a private, non-profit university, founded in 1975 and located in the heart of Northern California’s Silicon Valley, is a community grounded in values of social justice, dedicated to addressing pressing and emerging issues in the fields of psychology and counseling that meet the needs of today’s diverse society. The students at PAU reflect the diversity of the region, are engaged in their education, and committed to improving the lives of others. The University sees diversity in its staff and faculty as very important to serving its diverse student body (or synonymous with inclusive excellence). PAU offers undergraduate and graduate programs with online, hybrid and residential options. PAU has an engaged faculty who make significant contributions to their fields and prepare future leaders who make a difference in the lives of individuals and communities. When you put all of this together, PAU creates a legacy of confident, competent, and compassionate professionals who are at the forefront of psychology and counseling and who move ahead in life by moving lives ahead. 

Position Description 

Job Title: Senior Human Resources Coordinator 

Department: Human Resources 

Reports To: Director of Human Resources 

Location: Calvin Campus Residential 

Employment Status: Exempt Full-time 

Salary Range: $70,000 - $80,000 

Summary 

Perform administrative and technical duties to support the hiring of adjunct, part-time, faculty through the generation of course teaching offer letters. Following up with faculty to ensure all hiring documents are processed prior to the start of each semester. Responsibilities include the student employment and other Human Resources Office management functions. 

Specific Duties and Responsibilities 

1. Adjunct Faculty hiring and course teaching contracts generation 

i. Onboard Adjunct faculty including initiation of Background checks and New Hire paperwork include uploading employee information into the Employee Document folder for each new hire and any updated changes 

ii. Work with the Office of Academic Affairs and the different Program Chairs to ensure accurate and timely contracts generation 

iii. Generate all adjunct faculty contracts including revisions, upload to DocuSign and follow up with signature parties in order to ensure accurate and timely processing of payroll 

iv. After add/drop period work with the Office of Academic Affairs and the Program Chairs on revised workload and course teaching offering letters as appropriate 

v. Assist with the semi-monthly payroll spreadsheet/s for accuracy and timely payroll processing paloaltou.edu 

2. Student Employment 

i. Conduct training for student employment managers to ensure compliance with student hiring practices 

ii. Conduct training with student employees to ensure accuracy in student employee hiring process and forms 

iii. Post student employment positions to the PAU website and remove once filled 

iv. Ensure new hire and returning student paperwork is accurately processed through DocuSign and uploaded into ADP and appropriately placed in the student employee file 

v. Send e-mail to student and manager authorizing the student’s work start date 

vi. Perform Student New Hire Orientation 

vii. Train student employment managers and students on accurate entry of time in timesheets in ADP 

3. Interface with Payroll 

i. Send e-mail to students and managers concerning inputting time in the timesheets and manager approval prior to each payroll 

ii. Follow-up on all timesheet exceptions in ADP to ensure all are cleared prior to payroll processing, including employee sick and PTO requests 

iii. Develop, initiate, and train student supervisors and students on new required student annual performance review 

4. Assist with ADP Data Clean-up 

i. Assist with the Data Clean-up in ADP to ensure all adjuncts and students are appropriately coded for reporting 

5. Miscellaneous Duties 

i. Order departmental supplies 

ii. Assist with the planning and attend training, recognition or social events coordinated with the department of human resources 

iii. Other duties as assigned 

Required Qualifications: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

 Bachelor's degree or equivalent combination of education and experience 

 Minimum three years’ experience in human resources, finance or related field 

 Strong customer service orientation 

 Strong interpersonal and communication skills; ability to interact with a variety of people across the institution. 

 Strong computer skills including MS Office Suite, ADP Workforce Now and reporting 

 Initiative, with the ability to analyze, problem solve, resolve conflicts and recommend solutions 

 Ability to work as a team member 

Application Procedures: 

PAU is committed to providing an educational environment that supports a diverse, equitable and inclusive population. In your cover letter, please include information on how your background and experience has prepared you to be in an environment that holds equity and inclusion core to its mission and values. 

EEOC Policy: 

The University is an equal opportunity employer and is firmly committed to non-discrimination in its hiring and other employment practices and in the application of its personnel policies. In compliance with all applicable federal and state laws, except where a bona fide occupational qualification exists, employment decisions will be made irrespective of the staff member's race, color, religion, religious creed, ancestry, national origin, age (except for minors), sex, marital status, citizenship status, military service status, sexual orientation, medical condition (cancer-related or genetic condition), disability and/or any another status protected by law. When necessary, the University will reasonably accommodate individuals with disabilities, if the individual is otherwise qualified to safely perform all essential functions of the position and if it will be done without undue hardship to the University.