Top Administrative Assistant Jobs in San Francisco, CA

Provide senior-level administrative support to Technology and Product leaders: manage complex calendars, coordinate travel and events, handle expense reports, improve administrative processes, and back up the Senior Executive Assistant to ensure seamless operations.

Provide administrative and clerical support for the Pro Bono Program: maintain placement records, communicate with students and partners, track student pro bono hours, update opportunities and distribution lists, assist with event planning and logistics, and perform related duties. Hybrid part-time role with required in-person event support.

Provide administrative support for the laboratory manager and analysts: receive, QC, log, transfer, and ship environmental samples; enter Chain of Custody and analyst data into LIMS; generate reports and invoices; liaise with clients and staff; handle sample-related administration and customer inquiries.

The Legal Administrative Assistant provides administrative support to attorneys, manages filing systems, collaborates on projects, and maintains billing processes efficiently.

Coordinate administrative tasks including facility support, procurement, meetings logistics, and employee onboarding while maintaining communication with vendors and managing office supplies.

Provide front-desk and administrative support for the Don Fisher Clubhouse, focusing on accurate member data management, attendance and program paperwork, visitor and family interactions, calendar and meeting coordination, monthly reporting, and cross-team communication. Maintain lobby standards and support leadership with scheduling and correspondence.

The Legal Administrative Assistant provides administrative support to attorneys, manages calendars, documents, and client interactions, and assists with various office tasks.

Provide administrative support to the Regional Service and Marketing Managers by preparing weekly and monthly reports, responding to inquiries and complaints, assisting with budget preparation, maintaining on-call teller schedules, documenting meetings, managing calendars and travel, and supporting special projects.

Provide administrative and clerical support to attorneys, paralegals, and analysts: manage calendars, enter time, handle phone reception, arrange travel, prepare and proofread legal correspondence and court/patent filings, perform document scanning/faxing/ECF transmittals, assist with filing deadlines, and mentor trainees.

Provide front-desk and administrative support for the Administration department and Executive Assistant(s): manage reception, mail, conference rooms, supplies, petty cash, and inventory; prepare mailings and meeting minutes; translate and review documents (English↔Vietnamese/Spanish); coordinate with vendors; update SharePoint and staff directories; perform patient outreach and basic Epic EHR data entry; assist with miscellaneous office projects and administrative coverage.

Provide front-desk and guest/vendor support, manage office supplies, inventory, and common spaces, prepare/edit/proofread documents, and assist project managers, accounting, and HR while handling last-minute requests accurately in a fast-paced office.

The Administrative Assistant provides administrative support across various departments, ensuring compliance, coordinating travel, managing data systems, and assisting with member requests and communications.

The Administrative Assistant supports executives by managing schedules, organizing meetings, preparing reports, and coordinating travel arrangements, among other administrative tasks.

Provide remote administrative and clerical support including scheduling virtual appointments, preparing and distributing reports and internal communications, maintaining filing and database systems, updating policies and procedures, and assisting managers and team members with administrative projects to ensure smooth daily operations.

The Senior Administrative Assistant supports a Firm Partner by managing complex calendars, coordinating travel, maintaining data systems, and improving administrative processes.

Provide high-level administrative support to the CEO: manage calendar and travel, track action items, coordinate with teams and vendors, maintain KPI trackers and reports, and manage communications with discretion.

Provide high-level bilingual (English/Spanish) executive support to the CEO: manage calendar and travel, coordinate meetings, track action items and KPIs, maintain trackers/dashboards, communicate with leadership and vendors, and ensure follow-through and confidentiality.

Support daily operations by managing administrative tasks, coordinating schedules, and communication with vendors and clients. Maintain organized records and assist with various operational tasks in a remote environment.

Provide remote HR administrative support across multiple behavioral health clients, including HRIS data entry, onboarding coordination, I-9/E-Verify support, recruiting coordination, benefits assistance, recordkeeping, compliance, and ad hoc HR reporting and projects.

Provide administrative support to portfolio managers and research analysts: manage calendars and calls, coordinate domestic and international travel, process expenses, manage phone coverage, organize meetings and conference rooms, build internal/external relationships, and assist on special projects.

Provide onsite administrative support for property management: process move-ins/move-outs, maintain tenant files and rosters, handle mail/phones, assist with rent collection, enter work orders in Yardi, triage tenant issues, and respond to after-hours building emergencies while living onsite.

Provide administrative support to analysts, associates, VPs, and directors: manage calendars, schedule meetings, coordinate travel and catering, handle front-desk guest interactions, maintain supplies and shared spaces, and support document management tasks while exercising discretion and professionalism.

The Administrative Assistant supports UC Law SF's Legal Education Opportunity Program with administrative tasks, organizing events, managing calendars, and liaising between departments.

Serve as the bilingual (English/Spanish) front-office lead: greet visitors, answer phones, track attendance in PowerSchool, maintain records, organize office supplies and Chromebooks, administer basic first aid, support food service, translate for families and evening meetings, assist enrollment and events, and collaborate with school leadership to uphold the school's anti-racist, pro-Black mission.

Provide administrative support to Advisory Partners and teams including preparing reports, typing correspondence, maintaining electronic filing systems and spreadsheets, client communication, scheduling, proofreading, and multi-tasking during busy seasons.