Top Administrative Assistant Jobs in San Francisco, CA

Provide high-level administrative support to Commercial & Investment Banking executives: manage complex calendars, screen calls, coordinate domestic and international travel and events, process invoices and T&E, assist onboarding/offboarding, produce professional communications, and prepare/edit spreadsheets and presentations.

Provides administrative and executive support, including calendar coordination, travel booking, correspondence, records management, office inventory, onboarding and offboarding assistance, events, vendor liaison work, and special projects. The role also supports facility operations, troubleshoots basic IT issues, handles confidential information, and introduces automation and AI tools to improve administrative efficiency.

Provides administrative support to the San Leandro office and management team. Responsibilities include answering phones, filing and maintaining records, assisting with payroll, billing, accounts payable and receivable, creating Salesforce opportunities, and supporting office operations. The role requires strong organization, attention to detail, communication skills, Microsoft 365 and Excel proficiency, and experience with administrative processes and business software.

Serve as the clinic's first point of contact: greet and check in patients, manage appointment scheduling, answer phones, maintain patient records, assist with billing/insurance verification, and provide general administrative support while ensuring HIPAA compliance.

Provides administrative support in a senior living community by maintaining employee and compliance files, processing resident billing, supporting collections, organizing insurance documents, and assisting front-desk operations. Welcomes visitors, answers calls, monitors emergency alerts, handles inquiries, and directs issues to appropriate managers. The role also supports onboarding paperwork, licensing records, payroll files, and general correspondence while delivering responsive service to residents, families, and staff.

Provides executive and administrative support to a Managing Director and Financial Advisors, including calendar and meeting coordination, client service, confidential communications, recruiting support, reporting, expense reconciliation, database maintenance, office coordination, presentations, and special projects. The role requires strong organization, communication, discretion, attention to detail, and proficiency with Microsoft Office, with hybrid work and occasional overtime as needed.

Provides administrative support to executive assistants, senior leaders, and teams through calendar management, travel arrangements, document preparation, expense reconciliation, supply ordering, reception coverage, and event coordination. The role also helps maintain a professional, welcoming, and smoothly functioning office environment while offering exposure to senior executives and potential progression toward a PA or EA position.

Manage executive inboxes and calendars, coordinate meetings and follow-ups, arrange travel, oversee office supplies, meals, vendors, maintenance, events, budgets, invoices, and workplace improvements. The role requires strong judgment, discretion, organization, ownership, and comfort creating reliable operational processes while supporting senior leaders and fostering a welcoming office culture.

Provides administrative support to two investigators and research staff, including travel coordination, calendar management, event and seminar planning, document and grant editing, website updates, correspondence, filing, reimbursements, and liaison work. The role requires strong organization, communication, judgment, attention to detail, and the ability to manage changing priorities onsite in a biomedical research environment.

Provides administrative, receptionist, clerical, and office operations support. Responsibilities include greeting visitors, managing calls and files, coordinating meetings and events, supporting facilities and basic IT troubleshooting, maintaining supplies and equipment, handling mail and expense logs, and assisting with employee onboarding and offboarding. The role is onsite, bilingual Spanish-English, and may require local travel, physical activity, and work outside standard business hours.

Provides administrative and contract support to the legal department, including maintaining legal files and the CLM system, processing sales offers, coordinating signatures, managing expenses and invoices, scheduling meetings, and supporting contract organization. Requires strong organization, communication, confidentiality, attention to detail, Microsoft Office proficiency, and the ability to work efficiently in a regulated medical device environment.

Provides advanced confidential administrative support to 6–8 employees and executives. Responsibilities include calendar and deadline management, travel and expense processing, meeting coordination, correspondence, phone coverage, onboarding, employee events, organizational updates, and handling sensitive information. The role requires strong prioritization, communication, judgment, organization, and proficiency with Microsoft Office, AI tools, and banking systems.

Provides administrative and accounting support for the Product Support department, including accounts payable and receivable, petty cash, deposits, purchase orders, sales packages, document processing, vendor requests, customer assistance, mail, office supplies, and management support. Requires strong organization, multitasking, communication, teamwork, and at least one year of administrative assistant experience.

Volunteer administrative assistant to support organizational workflows: coordinate across teams, prepare presentations and reports, support internal communications, and assist with ad-hoc support tasks to advance the nonprofit's mission.

Provides executive and administrative support to the Head of AI Research and Head of Strategic Investments. Responsibilities include complex calendar and travel coordination, expense and procurement administration, meeting preparation, action-item tracking, visitor logistics, recruiting coordination, event support, CRM maintenance, board meeting logistics, onboarding, and confidential information handling. The role also supports foundation operations, vendor coordination, communications, and process improvement while working onsite five days per week.

Provides administrative and executive support to marketing and professional learning leadership. Responsibilities include calendar and travel coordination, confidential document preparation, event and workshop logistics, vendor coordination, expense reporting, new-hire onboarding, and special projects. The role is fully onsite in San Mateo and requires strong organization, communication, discretion, problem-solving, and the ability to manage multiple priorities independently.

Provides comprehensive administrative and office management support for a Capital Markets/Advisory team. Responsibilities include stakeholder communication, calendar and travel planning, expense management, invoice processing, supplies and printer coordination, conference registrations, presentation preparation, business continuity support, and oversight of office maintenance issues. The role requires discretion, strong communication, organization, multitasking, problem-solving, and attention to deadlines and confidentiality.

Provides administrative, clerical, and program support for Head Start and child development programs. Responsibilities include data entry, filing, correspondence, reporting, scheduling, meeting coordination, records maintenance, public inquiries, HR support, purchasing, mail distribution, enrollment assistance, and program documentation. The role also uses ChildPlus and NOHO systems, supports office logistics, and may review transportation, timesheet, food program, attendance, and financial records.

Provides administrative support for medical and insurance case processes by setting up cases, managing referrals, coordinating documents and signatures, routing reports through quality review, processing faxes, maintaining files, answering calls, and supporting Case Coordinators. The role requires proficiency with office software, attention to detail, customer service skills, and the ability to learn case management systems. Administrative or insurance claims experience and disability insurance knowledge are preferred.

Provides high-level administrative support to bank executives by managing calendars, travel, meetings, communications, expenses, reports, presentations, and business priorities. Acts as a confidential liaison for executives, resolves complex requests, supports business initiatives, and may lead administrative staff through hiring, coaching, performance management, and training.

Provide proactive administrative support to the CEO and COO by managing calendars, meetings, travel coordination, documents, communications, expenses, events, and special projects. The role tracks commitments, follows up with stakeholders, supports company applications, maintains confidentiality, coordinates executive initiatives, and represents the organization with external contacts. Success requires strong organization, judgment, communication, technical aptitude, and the ability to manage competing priorities independently in a remote environment.

Provides proactive administrative support to the CEO and COO, including complex calendar management, meeting and travel coordination, document preparation, expense tracking, event logistics, special projects, and follow-through on executive priorities. The role manages communications, timelines, action items, company applications, milestone gifting, and confidential information while supporting process improvement and maintaining high-quality service in a remote environment.

Provides proactive administrative support to the CEO and COO by managing calendars, meetings, travel, communications, documents, expenses, events, special projects, and follow-through on commitments. The role coordinates stakeholders, tracks deadlines, maintains confidential information, supports company applications, manages gifting and event logistics, and serves as a professional point of contact. Success requires strong organization, judgment, communication, technical aptitude, and the ability to work independently in a virtual environment.

Provides proactive administrative support to the CEO and COO by managing calendars, meetings, travel, documents, communications, expenses, events, special projects, and executive follow-through. Coordinates action items, timelines, stakeholder accountability, and company applications while maintaining confidentiality. The role also supports conference planning, employee milestone gifting, client engagement, and executive priorities in a fully remote setting.

Provides proactive administrative support to the CEO and COO by managing calendars, meetings, travel coordination, documents, communications, expenses, events, special projects, and follow-up. The role tracks priorities and deliverables, maintains confidential information, supports company systems, coordinates employee gifts and events, and serves as a professional point of contact. Success requires strong organization, judgment, communication, technical aptitude, and the ability to manage competing priorities independently in a remote environment.