Top Administrative Assistant Jobs in San Francisco, CA

Provide floating executive-level administrative coverage across departments: manage calendars, domestic and international travel, expense reports, ad-hoc projects and events, cross-functional communication, process improvements, and confidential information handling during planned and unplanned absences.

Provide administrative support to legal and consulting professionals: manage calendars, travel, billing and time entry, prepare and format legal documents, handle reception duties, track expenses, maintain document and case files, coordinate meetings/catering, and support cross-functional projects to improve workflows.

Provide administrative and operational support to 2–3 VP-level leaders: manage calendars, schedule meetings across time zones, coordinate travel and events, process expenses, prepare meeting materials, maintain documentation and systems, assist onboarding, and improve administrative workflows to keep leaders focused on strategic priorities.

Perform administrative support including data entry, document processing, billing, and project coordination. Assist with time-off requests, safety reports, and general office tasks while supporting the project admin team.

Responsible for managing daily office functions, assisting with outreach, maintaining records, and supporting clinicians in Home Care and Hospice.

Provide centralized administrative support to attorneys via a shared request system: time entry, expense reports, travel coordination, vendor payments, document creation/editing, file management in NetDocs, general research, and onboarding/navigation assistance for new attorneys, while delivering high-quality customer service and meeting deadlines.

Provide onsite administrative support to a life sciences project team, including calendar and meeting coordination, document preparation and distribution, file and project record management, invoice assembly support, onboarding/offboarding, logistical coordination, and team communications to ensure efficient project operations.

The Administrative Assistant supports the Director of Talent Acquisition by managing calendars, coordinating meetings, onboarding processes, and handling confidential information while ensuring smooth departmental operations.

The Legal Administrative Assistant provides administrative support to attorneys, manages records, oversees billing, and collaborates with teams for efficient operations.

Provide general administrative support: cover administrative staff, assist Marketing and Office Manager, update opportunity/project information in Microsoft Dynamics, perform receptionist duties (greet visitors, answer phones), and complete special projects as needed.

The Administrative Assistant will manage office operations, assist in scheduling, maintain records, support departments, and handle communication professionally.

Provide administrative and clerical support for the Pro Bono Program: maintain placement records, communicate with students and partners, track student pro bono hours, update opportunities and distribution lists, assist with event planning and logistics, and perform related duties. Hybrid part-time role with required in-person event support.

Provide administrative support for the laboratory manager and analysts: receive, QC, log, transfer, and ship environmental samples; enter Chain of Custody and analyst data into LIMS; generate reports and invoices; liaise with clients and staff; handle sample-related administration and customer inquiries.

Support the CEO and manage office operations, including scheduling, logistics coordination, office maintenance, and executing culture initiatives for the team.

The Legal Administrative Assistant provides administrative support to attorneys, manages filing systems, collaborates on projects, and maintains billing processes efficiently.

Provide front-desk and administrative support for the Don Fisher Clubhouse, focusing on accurate member data management, attendance and program paperwork, visitor and family interactions, calendar and meeting coordination, monthly reporting, and cross-team communication. Maintain lobby standards and support leadership with scheduling and correspondence.

The Legal Administrative Assistant provides administrative support to attorneys, manages calendars, documents, and client interactions, and assists with various office tasks.

Provide remote executive-level administrative support including managing communications (email/SMS/phone), basic bookkeeping and invoicing, product and order management, supply ordering, data cleanup, and project assistance. Must be tech-savvy, bilingual (English and Gujarati), work U.S. business hours (night shift in India), and use AI tools to improve efficiency.

Provide administrative support to the Regional Service and Marketing Managers by preparing weekly and monthly reports, responding to inquiries and complaints, assisting with budget preparation, maintaining on-call teller schedules, documenting meetings, managing calendars and travel, and supporting special projects.

Provide administrative and clerical support to attorneys, paralegals, and analysts: manage calendars, enter time, handle phone reception, arrange travel, prepare and proofread legal correspondence and court/patent filings, perform document scanning/faxing/ECF transmittals, assist with filing deadlines, and mentor trainees.

The Administrative Assistant will handle administrative tasks and optimize social media presence through content creation, engagement, and analytics management, enhancing brand awareness.

The Administrative Assistant will manage teams, handle communications, support business management, and ensure organizational effectiveness in a fast-paced environment.

Provide remote administrative and clerical support: schedule virtual appointments, prepare and distribute reports and internal communications, maintain filing systems and databases, update policies, and assist managers with administrative projects to ensure smooth daily operations.

Provide administrative, clerical, and document-control support for regulatory and quality functions: prepare polished documents and presentations, manage records and supplies, coordinate meetings, calendars, travel, and purchase requisitions, support onboarding, and ensure compliance with security and background-check requirements.

Provide front-desk and administrative support for the Administration department and Executive Assistant(s): manage reception, mail, conference rooms, supplies, petty cash, and inventory; prepare mailings and meeting minutes; translate and review documents (English↔Vietnamese/Spanish); coordinate with vendors; update SharePoint and staff directories; perform patient outreach and basic Epic EHR data entry; assist with miscellaneous office projects and administrative coverage.