Top Administrative Assistant Jobs in San Francisco, CA

Support two senior engineering executives through calendar management, meeting preparation, travel and expense coordination, event planning, schedule optimization, and follow-up on action items. The role partners with executive assistants and leadership support teams, prepares documents and presentations, reconciles budgets, and handles administrative projects. Success requires strong organization, discretion, professionalism, independent judgment, adaptability, and the ability to thrive in a fast-paced company.

Provides administrative and operational support for a nonprofit Indigenous stewardship network. Responsibilities include office and records management, scheduling, correspondence, financial administration, donor and grant support, HR assistance, program logistics, communications, board governance, and compliance. Requires nonprofit or comparable administrative experience, preferably with Tribal or Native organizations, plus proficiency with Microsoft Suite and experience processing invoices and reconciling bank statements.

Provides administrative, secretarial, technical, and organizational support to attorneys and managers. Responsibilities include preparing legal documents, managing calls, correspondence, calendars, meetings, travel arrangements, attorney time, expenses, client billing, payment tracking, reception coverage, and special projects. Requires strong communication, proofreading, typing, confidentiality, teamwork, reliability, and proficiency with Microsoft Office applications.

Provides administrative support for a home care and hospice department, including office management, data entry, supply and inventory coordination, personnel documentation, intake support, meeting minutes, clinician assistance, outreach scheduling, and regulatory compliance. The role supports patient census management, referral relationships, billing and clerical systems, and occasional community outreach activities.

Provides administrative and clerical support to leadership, including scheduling, email and phone correspondence, presentations, travel arrangements, social media content, and confidential information handling. Requires strong organization, communication, multitasking, time management, attention to detail, Microsoft Office proficiency, accurate typing, and reliable internet access. Prior administrative experience is advantageous but not required.

Supports clinical study and laboratory operations by managing device and supply inventories, maintaining records and study files, tracking shipments, preparing devices, installing applications, supporting audits, processing purchases, and organizing lab facilities. Provides administrative and logistical support for clinical study startup, meetings, events, and documentation while following health, safety, and good clinical practice requirements.

Provides onsite administrative and office support, including answering phones, greeting visitors, managing documents, coordinating schedules and office projects, communicating with contacts, monitoring supplies, and assisting with basic accounting and payment tasks. Requires strong organization, communication, multitasking, Microsoft Office proficiency, and three years of administrative assistant experience.

Provides high-volume administrative support to attorneys and staff in a business real estate practice group. Responsibilities include case intake, opening and closing matters, document review and management, conflicts checks, client and vendor communication, mailing, data entry, retainer and waiver preparation, and pre-bill and invoice coordination. The role requires strong organization, accuracy, multitasking, communication, typing, and office technology skills.

Provides administrative, secretarial, technical, and organizational support to lawyers and managers. Responsibilities include preparing legal documents, managing calls, correspondence, calendars, appointments, travel, files, meetings, attorney time, expenses, client billing, payment tracking, reception coverage, and special projects. Requires strong communication, proofreading, typing, confidentiality, organization, reliability, teamwork, and proficiency with Microsoft Office.

Serve as the bilingual (English/Spanish) front-office lead: greet visitors, answer phones, track attendance in PowerSchool, maintain records, organize office supplies and Chromebooks, administer basic first aid, support food service, translate for families and evening meetings, assist enrollment and events, and collaborate with school leadership to uphold the school's anti-racist, pro-Black mission.

Six-month administrative role supporting the Quantitative Biosciences Institute. Responsibilities include booking rooms and travel, processing reimbursements and vendor payments, creating purchase orders, managing the internal events calendar, coordinating event logistics and guest lists, communicating with clients, and contributing to long-range event planning.

Provides front desk and guest support, prepares and edits documents, manages office supplies and common spaces, and supports project management, accounting, and HR teams. The role requires handling urgent requests accurately, proofreading and formatting documents, coordinating with staff and vendors, and maintaining an organized, professional office environment.

Provide administrative and clerical support including phone/email handling, scheduling, meeting coordination, document preparation, data entry, office supply management, report preparation, event support, and confidential record keeping to ensure smooth office operations.

Provide high-level administrative support to DHS executives: calendar and travel coordination, meeting logistics and minutes, drafting correspondence, records management, stakeholder liaison, and office policy/process support. Prepare briefing materials, reports, and handle special projects as assigned.

Perform administrative support including data entry, document processing, billing, and project coordination. Assist with time-off requests, safety reports, and general office tasks while supporting the project admin team.

Provide administrative and compliance support to regional engineering and property management teams: manage work orders and preventative maintenance systems, coordinate vendors and inspections, maintain equipment and compliance records, assist with PRISM/PMWeb/Salesforce tasks, generate reports, and keep SOPs and files audit-ready.

Responsible for managing daily office functions, assisting with outreach, maintaining records, and supporting clinicians in Home Care and Hospice.

Serve as the front-office face of the school: greet visitors, manage phones, track and update attendance in PowerSchool, provide Spanish translation, administer basic first aid, organize office operations and records, oversee Chromebook distribution and food service, support enrollment and events, and collaborate with school leadership to uphold anti-racist, pro-Black values.

Provide administrative and operational HR support including onboarding/offboarding, recruitment administration, HRIS records maintenance, reporting, training documentation, compliance assistance, and responding to routine employee inquiries while handling confidential information and managing multiple priorities in a fully remote environment.

Provide executive support to the CEO including calendar, travel, correspondence, and meeting materials. Coordinate procurement and supply chain activities: place and track purchase orders, monitor production and shipments, review shipping documents and compliance, and manage supplier communications. Maintain records, assist invoicing and reconciliations, prepare operational and financial reports, and use Excel, Google Workspace, QuickBooks, Power BI and AI tools. Identify process improvements and support administrative, logistics, and budgeting tasks.

The Administrative Assistant will manage office operations, assist in scheduling, maintain records, support departments, and handle communication professionally.

Provide administrative and enablement support to Sales Leaders and the Revenue team: manage calendars, travel and expenses, assist with commission reconciliation, maintain CRM and pipeline data, prepare reports and presentations, execute ABM outreach (LinkedIn, direct mail), support sales enablement tools, coordinate meetings and documentation, and assist cross-functional projects to drive sales operations efficiency.

The Legal Administrative Assistant provides administrative support to attorneys, manages filing systems, collaborates on projects, and maintains billing processes efficiently.

Provide administrative support to the Regional Service and Marketing Managers by preparing weekly and monthly reports, responding to inquiries and complaints, assisting with budget preparation, maintaining on-call teller schedules, documenting meetings, managing calendars and travel, and supporting special projects.

Provides administrative and operational support for the North American region, including office management, procurement, inventory tracking, domestic and international shipments, finance administration, HR onboarding, QHSE activities, and project management support. Maintains supplier and contractor relationships, processes orders and records, manages stock and reconciliations, supports accounts payable and receivable tasks, and coordinates with regional and UK teams.