Top Administrative Assistant Jobs in San Francisco, CA

Provides proactive administrative support to the CEO and COO, including complex calendar management, meeting coordination, travel arrangements, document preparation, expense tracking, event logistics, special projects, and follow-through on strategic commitments. The role requires confidentiality, excellent organization, sound judgment, strong communication, technical proficiency, and the ability to manage competing priorities in a remote environment.

Provides proactive administrative and executive support to the CEO and COO. Responsibilities include complex calendar management, meeting and travel coordination, document and presentation preparation, expense tracking, event logistics, special project support, action-item follow-up, stakeholder accountability, and confidential information handling. The role also maintains company applications, coordinates employee milestone gifts, supports client engagement activities, and serves as a professional point of contact while ensuring executive priorities and commitments are completed on time.

Supports Technical Operations leaders by managing complex calendars, domestic and international travel, meetings, events, offsites, expense reports, purchase orders, and administrative workflows. The role coordinates cross-functional projects, handles confidential information, reprioritizes rapidly, and provides backup support to executive assistants. Strong executive support experience, Microsoft 365 proficiency, organization, discretion, communication, and judgment are required.

Provides high-level administrative support to Clinical Development leaders by managing complex calendars, domestic and international travel, meetings, events, offsites, expenses, purchase orders, and administrative workflows. The role coordinates cross-functional projects, handles confidential information, anticipates executive needs, and supports fellow executive assistants in an onsite, collaborative biotech environment.

Provides administrative support to the Finance and Billing Department by managing communications, reports, mail, office supplies, financial transactions, monthly closing statements, EOB documentation, and Amazon orders. Requires Spanish fluency, administrative experience, strong organizational and communication skills, medical billing and bookkeeping knowledge, and proficiency with Microsoft Office, Excel, QuickBooks, and Zoho Books.

Provides administrative support through data entry, record maintenance, customer inquiry management, team coordination, and general organizational assistance. The role supports multiple departments, helps ensure smooth operations, and contributes to team productivity while requiring strong communication, multitasking, organizational, and collaboration skills.

Provides high-level administrative support to executives by managing schedules, appointments, travel arrangements, correspondence, reports, presentations, meetings, confidential information, events, and stakeholder communications. The role requires strong organization, communication, discretion, multitasking, and proficiency with office management systems and Microsoft Office tools.

Provides executive administrative, scheduling, travel, communication, and project coordination support to Pharmaceutical Development and Manufacturing leadership. Manages calendars, meetings, onboarding, confidential reports, compliance tracking, cross-functional initiatives, dashboards, action items, and stakeholder communications in a global matrixed environment.

Provides high-level administrative support to Blackstone N1 investment professionals by managing complex calendars, correspondence, meetings, conferences, travel arrangements, expenses, visitor logistics, tracking systems, team events, and special projects. The role requires discretion, independent judgment, strong organization, and the ability to anticipate executive needs in a fast-paced financial services environment.

Provide administrative support including scheduling, correspondence, communications handling, filing, travel and expense coordination, event support, office supply management, and cross-departmental assistance to maintain operational efficiency.

Provides high-level administrative and operational support to the Director of Talent Acquisition & People and related departments. Responsibilities include calendar, meeting, travel, correspondence, onboarding and offboarding coordination, employee record maintenance, recruitment event support, reporting, project tracking, employee engagement initiatives, cross-functional communications, and confidential information management.

Provides confidential administrative support to multiple executives, including calendar management, travel and expense processing, meeting coordination, correspondence, reporting, phone coverage, and meeting documentation. The role requires prioritizing competing objectives, handling sensitive information, communicating with senior leaders, resolving scheduling and administrative issues, and supporting Global Payment Operations.

Handles daily administrative and clerical operations, including check and invoice verification, payment processing, scanning, filing, spreadsheet maintenance, data entry, billing, phone support, mailing, inventorying office supplies, and cross-checking logistics documentation. The role requires strong organization, communication, reliability, time management, and the ability to manage competing priorities in a logistics or distribution environment.

Provides remote administrative support to leadership, including calendar management, meeting scheduling, travel arrangements, expense tracking, event planning, project coordination, presentations, and cross-functional communication. The role manages confidential information, supports People Operations, and helps leaders stay organized in a fast-paced environment while using Google Workspace and AI tools to improve efficiency.

Provides frontline administrative and technical support for a law school career development office. Coordinates career fairs, events, fellowships, appointments, communications, employer and student outreach, office resources, invoices, purchase orders, budgets, online platforms, job postings, and departmental data. Serves as the primary reception contact and supports approximately ten staff members while troubleshooting systems and coordinating with campus departments.

Provides independent legal administrative support to attorneys, including document preparation, proofreading, billing, time and expense reporting, file maintenance, scheduling, correspondence, client intake, closing binders, and mail handling. Supports multiple attorneys, visiting attorneys, and summer associates while coordinating office services and maintaining accurate legal records. Requires law firm experience, advanced office software skills, knowledge of legal terminology, strong organization, communication, discretion, and attention to detail.

Provide high-level executive support to C-suite leaders, managing complex calendars, travel, expenses, confidential information, meeting logistics, and preparation of reports, presentations, and communications. Serve as a proactive partner across functions, resolving issues and supporting initiatives with discretion and strong interpersonal skills.

Provides executive-level administrative support to the Commercialization organization, including meeting and event coordination, complex domestic and international travel planning, presentation formatting, recruitment scheduling, onboarding, contract administration, expense reconciliation, and cross-functional meeting execution. The role requires handling confidential information, supporting senior leadership, coordinating across regions and time zones, and partnering with legal, procurement, HR, vendors, and commercial operations teams.

Provide administrative and clerical support to attorneys in the Disputes practice, manage electronic and paper filing, oversee billing and workflow tasks, draft and proofread legal documents, coordinate with LSAs/LEAs, use legal software and collaboration tools, and handle confidential matters with discretion in a fast-paced hybrid Los Angeles environment.

Provides administrative and customer service support for an affordable housing community. Responsibilities include greeting residents and visitors, handling inquiries, processing applications and leases, maintaining files and Yardi records, accepting rental payments, coordinating move-ins, communicating maintenance requests, distributing notices, and supporting compliance with Fair Housing, ADA, and property management regulations.

Provides administrative support to consulting professionals through calendar and meeting coordination, travel logistics, expense processing, document preparation, filing, onboarding assistance, client database maintenance, and front desk backup. The role requires Microsoft Office proficiency, strong communication, discretion, attention to detail, and the ability to follow procedures in a hybrid professional-services environment.

Provides comprehensive administrative support to senior leaders, including complex calendar management, meeting and event coordination, domestic and international travel arrangements, invoice and expense processing, communications follow-up, recordkeeping, and administrative project support in a fast-paced biotech or life sciences environment.

Provides administrative support for a housing facility, including filing, correspondence, phone coverage, tenant annual recertification interviews and documentation, work-order processing, spreadsheet and report preparation, scheduling, data entry, and project completion. The role requires strong organization, communication, English proficiency, Microsoft Office skills, adaptability, and at least two years of administrative experience. Spanish or Chinese language skills are also listed.

Serves as the first point of contact for families, manages phone calls and visitors, processes permits, prepares documents, coordinates with departments and providers, handles mail and supplies, supports onboarding, and escalates complex issues. Requires strong customer service, organization, communication, multitasking, Microsoft Office proficiency, a valid driver’s license, reliable transportation, and the ability to lift 50–75 pounds.

Provides administrative support for an affordable housing property under the Property Manager’s direction. Duties include filing, correspondence, phone support, tenant recertification interviews and documentation, work order tracking, property management software use, spreadsheet and report updates, scheduling, data entry, and timely completion of projects. The role requires strong organization, communication, accuracy, professionalism, and the ability to prioritize changing demands.