Top Executive Assistant Jobs in San Francisco, CA

The Executive Operations Partner will support senior leaders by managing schedules, coordinating logistics, preparing meeting materials, tracking action items, and ensuring effective communication among stakeholders. This role emphasizes strategic partnership and operational excellence.

This role involves supporting the R&D department by coordinating projects, managing executive calendars, and ensuring efficient administrative operations. Responsibilities include overseeing meetings, handling travel arrangements, and maintaining data confidentiality.

Provide high-touch executive support to founders: manage complex calendars and inboxes, coordinate meetings and travel, handle expenses, drive operations and special projects, plan events/onboarding, build processes, and leverage AI tools to increase efficiency while maintaining discretion and professionalism.

Provide high-velocity executive support to the CMO and marketing team: manage complex calendars and inboxes, prepare meeting briefs, own planning and execution of offsites/events, coordinate vendors, route contracts and invoices, manage marketing swag/inventory and shipments, and drive team culture and logistics. Act as a proactive, tech-forward partner ensuring flawless execution and timely travel coordination between Bay Area offices and events.

Provide high-level administrative support to Americas senior leadership including calendar management across time zones, meeting coordination and minutes, travel and visa arrangements, event and onboarding coordination, document and presentation preparation, expense and invoice management, and acting as a liaison with internal and external stakeholders. Support execution of operational trackers and initiatives and provide occasional reception and office management assistance.

The Executive Assistant manages executive calendars, meetings, travel, and maintains organized workflows. This role enhances productivity, ensuring smooth operations and effective coordination across stakeholders.

The Executive Assistant supports the CFO and CEO by managing calendars, coordinating meetings, handling logistics, and ensuring effective communication and operational efficiency in a fast-paced environment.

The Executive Assistant will support VPs across Business Systems, Support, and Data by managing schedules, logistics, and communications, ensuring prioritization of tasks in a fast-paced, remote environment.

Provide high-level administrative support to the SVP of Disability Service & Operations: manage complex domestic and international travel, calendars and inboxes, schedule and coordinate meetings/events, prepare materials, process expenses and invoices, liaise with senior leaders and partners, and maintain confidentiality and executive-level communication.

The role involves managing the CEO's calendar, organizing travel, running the SF office, coordinating supplies, and ensuring a welcoming environment for employees by planning team events and improving office setup.

Provide proactive administrative and operational support to senior leaders: manage complex calendars, coordinate meetings, plan events and travel, handle interview scheduling and financial admin (POs/expenses), maintain communications and organized systems, and deliver cross-functional ad hoc support while maintaining confidentiality.

The Executive Assistant supports senior leaders in Engineering and Product by managing calendars, communications, and strategic initiatives. They ensure effective collaboration across departments and handle sensitive information with discretion.

The Executive Assistant manages VPs' schedules, organizes meetings, collaborates across teams, and drives operational efficiency in a fast-paced environment.

As the Executive Assistant to the CTO, you'll manage the CTO's calendar, coordinate travel, prepare materials for meetings, support strategic initiatives, and leverage AI tools for enhanced productivity while ensuring high professional standards in communications.

Provide high-level administrative support to the CEO and leadership: manage calendars and Outlook scheduling, coordinate meetings and travel, handle correspondence, maintain records and office supplies, run errands and frequent Bay Area site visits, support Finance/HR/Operations/IT on ad-hoc tasks, manage board meeting logistics and minutes, and produce the organization-wide newsletter.

Provide strategic executive support to the CIO and up to three other VPs: manage inboxes/calendars/travel/expenses, coordinate meetings, plan leadership events, produce presentations and internal communications, track cross-functional priorities, maintain team pages, support onboarding and recognition, handle confidential matters, and leverage AI tools to improve productivity. Hybrid role with minimum 2 days/week onsite in San Mateo and up to 10% travel.

As an Executive Assistant, you will support a tech CEO during fundraising, managing communications, scheduling, and logistics to ensure effective operations.

Provide executive-level support to the SVP, Design & Innovation, manage priorities, and ensure smooth operational processes for the Design team.

The Executive Assistant will support leadership by streamlining processes, enhancing client outcomes, and managing diverse operational and support responsibilities.

Provide high-impact executive support to the Head of User Operations and two other ops leaders: manage complex calendars, coordinate domestic and international travel, handle expenses via Ramp, draft and edit internal communications, support GTM operating rhythms, coordinate recruiting interview days and offsites, and manage event logistics and vendor relationships.

Provide high-level administrative support to the Chief People and Experience Officer and CFO: manage complex calendars, travel, communications, meeting materials, events, and cross-functional project follow-up while maintaining confidentiality and proactively solving problems.

The Executive Assistant provides high-level administrative support to executives, managing calendars, travel, meetings, and communications, ensuring effective workflow and collaboration across teams.

Provide high-level administrative support to two VPs and a Senior Director, including heavy calendar and travel management across time zones, meeting preparation, travel and expense coordination, vendor and stakeholder communication, project and event support, procurement/purchase order tracking, and ad-hoc problem solving for a fast-moving global platform organization.

Provide executive-level administrative and project support to ThousandEyes Engineering: manage complex calendars and travel, process expenses, coordinate meetings and events, lead project coordination for team initiatives, maintain confidential data, and engage internal stakeholders across ThousandEyes and Cisco.

Provide high-trust executive support to CEO and COO, manage complex calendars, travel, meeting prep, expenses, and communications. Oversee San Mateo office operations, visitor experience, vendor relationships, events, and health & safety. Own new-hire onboarding, HR/admin support, recruiting coordination, and operational processes. Lead cross-functional projects to scale systems and execute strategic initiatives.