Top Executive Assistant Jobs in San Francisco, CA

Supports the VP of Sales, Americas, by managing complex calendars, domestic and international travel, expenses, leadership meetings, QBRs, sales operating cadences, executive communications, and confidential information. Coordinates agendas, briefing materials, action items, customer visits, events, and follow-up while serving as a trusted contact for internal and external stakeholders. Requires strong judgment, autonomy, organization, and proficiency with workplace productivity and collaboration tools.

Supports the General Counsel and Legal Leadership Team through complex calendar, travel, inbox, expense, meeting, documentation, and workflow management. Coordinates legal operations, action-item follow-up, cross-functional initiatives, outside counsel communications, and potentially M&A data rooms and closing documents. The role also supports executive effectiveness, onboarding, team culture, and confidential information management in a fast-paced hybrid environment.

Supports the CEO by managing calendars, board and executive leadership meetings, offsites, travel logistics, stakeholder communications, confidential initiatives, events, commitments, and follow-ups. The role requires exceptional discretion, judgment, organization, polished communication, and availability during U.S. East Coast business hours, with occasional off-hours flexibility.

Support two Engineering and Product leaders through complex calendar management, meeting coordination, travel planning, expense administration, and cross-functional communication. Organize executive offsites and large team events, track meeting notes and action items, foster team culture, and improve workflows. The role requires discretion, strong organization, adaptability, independent judgment, and the ability to operate effectively in a fast-moving environment.

Provide proactive administrative support to two SVPs and one VP, including complex calendar management, domestic and international travel, expense reconciliation, meeting preparation, and event or offsite planning. Track deliverables, manage budgets and contracts, coordinate across time zones, handle confidential information, and support special projects while exercising discretion, adaptability, and sound judgment.

Provides administrative and operational support to executives in the Office of the CTO. Responsibilities include managing complex calendars, travel, expenses, executive meetings, off-sites, events, documents, communications, vendor contracts, and special projects. The role coordinates across senior leadership and cross-functional teams, protects executive priorities, and supports stakeholder relationships in a fast-paced technology environment.

Provides executive and personal assistance to Cloudflare founders, including calendar and meeting coordination, travel and itinerary planning, VIP events, lifestyle logistics, errands, gifting, special research, purchasing, property coordination, and vendor oversight. The role requires discretion, proactive follow-through, high-touch hospitality expertise, and strong organization while supporting Senior Executive Business Partners in San Francisco or New York.

Supports two VP-level executives by managing complex calendars, global travel, leadership meetings, events, recruiting coordination, onboarding logistics, expenses, and follow-up on action items. The role requires anticipating priorities, handling confidential information, coordinating across time zones, using AI tools responsibly, and supporting special projects within GitLab’s CRO organization.

Manage daily office operations and vendor relationships while supporting executives with calendars, meetings, travel, scheduling, expenses, and confidential information. Coordinate onboarding, recruiting interviews, team events, internal communications, and administrative projects. Improve office processes, maintain a welcoming workplace, and provide cross-functional operational support in a fast-paced, fully onsite startup environment.

Provides executive administrative support to Chief Officers, including calendar and travel management, correspondence, presentations, meeting and event planning, document maintenance, board meeting support, and confidential information handling. Supports the CEO and executive assistant as needed while coordinating deadlines and administrative requests.

Provides strategic and administrative support to the Chief Medical Officer and other executives. Responsibilities include scheduling, travel coordination, expense processing, board and investor presentation preparation, correspondence triage, confidential liaison work, event planning, project participation, communication-tool improvement, and office administration including supplies, facilities, mail, packages, and vendors.

Support senior executives by managing calendars, coordinating internal and external meetings, arranging domestic and international travel, organizing business events, handling communications, and completing administrative and project duties. The role requires strong organization, discretion, relationship management, communication, virtual meeting, and project coordination skills. This is a hybrid position requiring three office days per week in a listed location.

Supports the founder and CEO through complex calendar and inbox management, travel coordination, meeting preparation, expense and purchase order processing, stakeholder communications, executive events, and follow-through systems. The role requires representing the CEO professionally, protecting focus time, managing shifting priorities, handling confidential information, and improving administrative workflows across a fast-growing organization.

Supports the President and CEO by managing calendars, email, travel, meeting cadences, events, expenses, documentation, and confidential projects. Coordinates executive leadership meetings, offsites, company-wide events, and stakeholder communications while partnering closely with the Chief of Staff. Requires exceptional discretion, organization, proactive planning, communication, and comfort with changing priorities. The role is primarily on-site and includes up to 25% domestic and international travel.

Run the CEO’s office and support executive operations across virtual and physical environments. Responsibilities include coordinating board and executive meetings, managing office vendors and logistics, hosting partner visits, organizing company offsites, preparing staff meeting agendas, producing newsletters, managing mail and shipping, and handling confidential information. The role requires strong judgment, discretion, communication, high emotional intelligence, quality standards, and regular collaboration with executives, board members, partners, and vendors.

Supports the CEO by managing schedules, communications, meetings, priorities, confidential information, travel, events, office logistics, and follow-ups. Serves as a strategic partner and culture representative while coordinating administrative and operational tasks in a fast-paced, in-office startup environment.

Provides strategic administrative support to Vice Presidents in Privacy and Community and Product Policy. Responsibilities include managing complex calendars, team operating cadences, events, travel itineraries, sensitive information, board materials, budgets, onboarding, and process improvement initiatives. The role partners across teams, leads organizational projects, supports leadership engagements, and operates independently in ambiguous situations.

Provides high-trust executive support to C-suite leaders by managing calendars, travel, communications, meetings, and expenses. Owns San Francisco office operations, including vendors, supplies, facilities, budgets, invoicing, events, and employee workplace needs. This fully onsite role builds office systems and standards from the ground up while serving as the primary point of contact for executives and onsite staff.

Provides strategic executive assistance to the CEO and COO, managing complex calendars, board meetings, travel, expenses, communications, and confidential matters. Manages the San Francisco office by coordinating supplies, shipments, team lunches, celebrations, events, and workplace culture. Requires strong organizational, communication, discretion, startup adaptability, and technology skills, including Google Workspace, Calendly, Ramp, and AI productivity tools. The role is onsite five days per week.

Support a VP in a fast-paced environment by managing complex calendars, multi-destination travel, meeting preparation, communications, presentations, and ad hoc projects. The Executive Assistant will exercise sound judgment, maintain confidentiality, coordinate with internal and external stakeholders, and help keep operations and team momentum on track.

Support the CEO by managing his calendar, inbox, travel, meeting preparation, follow-ups, and priorities. Own action-item tracking, independently execute projects, operate AI agents and automations, and administer company tools and access. Support onboarding, offboarding, NDAs, vendor renewals, subscriptions, office needs, and events. The role requires discretion, sound judgment, strong organization, clear writing, adaptability, and comfort working in person within a fast-changing startup environment.

Provides complex administrative, scheduling, communications, travel, expense, meeting, and project coordination support to the President and CEO. Manages a dynamic executive calendar, email and stakeholder communications, domestic and international logistics, meeting materials, contact systems, contracts, and special projects. Requires exceptional discretion, organization, judgment, communication, and ability to manage competing priorities in a global remote environment.

Provides high-level support to the Executive Director through complex calendar and travel management, board meeting coordination, executive communications, project tracking, meeting preparation, action-item follow-up, and confidential information management. The role also supports leadership projects, contracts, expenses, events, retreats, and organizational systems while coordinating stakeholders across a remote nonprofit environment.

Provides executive administrative support to the Executive Director, governing board, and leadership team. Responsibilities include calendar and correspondence management, meeting coordination, governance records, grant administration, financial documentation, audit preparation, compliance reporting, and confidential records management. The role also maintains organizational filing systems, supports reporting deadlines, and coordinates with financial and operational partners.

Support the CEO and President/COO by managing calendars, inboxes, priorities, correspondence, board and investor logistics, leadership meetings, travel, events, and executive office expenses. Build AI-powered workflows and agents to improve executive productivity. Coordinate stakeholders, prepare briefing materials, track action items, manage vendors, and handle confidential communications in a fast-paced, global environment.