Top Executive Assistant Jobs in San Francisco, CA

Provide high-level administrative support to Americas senior leadership including calendar management across time zones, meeting coordination and minutes, travel and visa arrangements, event and onboarding coordination, document and presentation preparation, expense and invoice management, and acting as a liaison with internal and external stakeholders. Support execution of operational trackers and initiatives and provide occasional reception and office management assistance.

Act as a strategic, operational partner to the SVP of Revenue Strategy: manage calendar and communications, plan complex travel, liaise with senior stakeholders, run operational continuity (expenses, agendas, action tracking), plan onsites and events, lead high-impact special projects, and model company culture and operating principles.

Provide high-touch executive support to senior People leaders: manage complex calendars, travel, inboxes, and expenses; prepare meeting materials and polished decks; track cross-functional action items; manage stakeholder communications; protect sensitive information; plan and prioritize leaders' work to keep initiatives on track.

Provide high-level strategic and operational support to a Senior Vice President and Senior Director in an AI & Autonomous Systems organization. Manage complex, high-volume calendars, coordinate domestic and international travel, oversee expense reconciliation and budgets, and lead large-scale executive events. Act as a trusted liaison, exercise discretion with confidential matters, and proactively optimize executive time and cross-functional collaboration.

The role involves managing the CEO's calendar, organizing travel, running the SF office, coordinating supplies, and ensuring a welcoming environment for employees by planning team events and improving office setup.

Provide high-touch executive support to the Chief Product Officer, managing calendar, travel, expenses, and confidential communications. Coordinate cross-functional R&D leadership meetings, prepare and distribute materials, track action items and OKRs, and plan offsites and events. Act as a proactive operator to protect the CPO's focus, align Product/Design/Research/Engineering priorities, and ensure timely follow-through across the organization.

Provide high-level administrative support to two VPs in Field Operations: manage complex calendars, travel (including international), events, correspondence, action items, and cross-functional coordination while maintaining discretion and flexibility.

Provide proactive administrative and operational support to senior leaders: manage complex calendars, coordinate meetings, plan events and travel, handle interview scheduling and financial admin (POs/expenses), maintain communications and organized systems, and deliver cross-functional ad hoc support while maintaining confidentiality.

Support VP Sales and VP Customer Success by managing calendars, coordinating travel and GTM meetings, preparing meeting materials, leading logistics for team events and offsites, and enabling cross-functional GTM initiatives to keep leaders focused on priorities.

Provide executive support to two C-suite executives (and split coverage across others) including complex calendar and travel management, meeting and board logistics, expense reconciliation, and confidential handling. Own end-to-end events: planning, budgeting, vendor management, run-of-show, on-site execution, and post-event debriefs for internal and external gatherings, plus build an events playbook.

Provide high-level executive support to the CEO and COO (calendar management, travel and expense reconciliation, meeting coordination) while managing on-site office operations, culture, events, shipments, and supplies. Leverage Google Workspace, scheduling tools, Ramp, and AI productivity tools to increase executive efficiency and maintain a vibrant San Francisco office.

Manage San Francisco office operations and vendor relationships, coordinate office build-outs and events, support recruiting coordination and onboarding logistics, and provide executive support including complex calendar management, domestic travel arrangements, communications, follow-up tracking, research, and ad hoc projects. Maintain operational docs in Notion and coordinate via Slack and Linear, with opportunities to grow into People/HR.

Support two cofounders with complex calendar and travel management, inbox triage, event and dinner planning, expense coordination, errands, and ad-hoc operations. Anticipate needs, streamline workflows, automate repetitive tasks using AI tools, and handle sensitive information with high ownership. Contribute to special projects and improve founders' efficiency in a fast-growing startup environment.

Provide high-touch operational support to the CEO and team: manage hiring logistics, payroll and people admin, office operations, customer visits and demos, inbound sales, finances, security assessments, swag, and team events. Act as primary face for customers and candidates, streamline processes, and run the companys back-office systems to increase team focus and velocity.

The Senior Executive Assistant supports the COO by managing schedules, global travel, strategic initiatives, and cross-department collaboration, ensuring seamless operations and communication.

Provide high-level executive support to senior Engineering and Product leaders: manage complex calendars and priorities, anticipate needs, coordinate cross-team communications, lead special projects, improve processes using AI/productivity tools, and protect confidential information while enabling organizational efficiency.

Provide high-level administrative support to the CEO, managing complex calendars, international travel, executive communications, meeting and board coordination, confidential records, and event logistics. Act as a proactive partner to leadership, prepare executive materials and briefings, improve administrative processes, and represent the Office of the CEO with discretion and professionalism.

Provide high-level administrative and strategic support to senior leadership: manage complex calendars, coordinate travel and meetings, prepare communications and materials, handle confidential information, liaise with internal and external stakeholders, and support special projects and executive initiatives with proactive problem-solving and strong organization.

Provide high-level executive support to VPs in Design: manage calendars, travel, expenses, delegate approvals, coordinate large meetings, optimize workflows, drive cross-functional outcomes, and build team culture across hubs and remote employees.

Provide executive-level support to five Brand leaders across time zones: manage complex calendars, run team operating rhythms, take meeting notes and track deliverables, plan onsites and events, prepare leaders for meetings, act as liaison with stakeholders, and use tools (G-Suite, Slack, AI) to drive efficiency while maintaining confidentiality and prioritizing shifting demands.

Provide high-touch support to the CFO and SVP of Finance including heavy calendar management, inbox triage, international travel and visa coordination, board and audit committee meeting logistics, expense approvals, event and offsite planning, end-of-day briefings, and cross-team liaison work while contributing to EA team projects.

The Executive Assistant will support the CEO by managing communications, drafting correspondence, and ensuring follow-through on commitments while maintaining confidentiality and exercising good judgment.

Provide high-trust executive support to the VP of TeraWave Operations: manage complex calendars, travel, confidential communications, event planning, and strategic projects while improving workflows and enabling cross-functional coordination across engineering, manufacturing, testing, and operations.

Provide strategic, proactive executive support to senior leaders: manage complex calendars and inboxes, triage requests, prepare meetings and materials, coordinate internal and external stakeholders, plan travel, support strategic projects, and handle confidential information with discretion to maximize executive leverage and drive outcomes.

Provide high-level administrative and project management support to the CFO: manage complex calendar and travel, handle correspondence and confidential materials, prepare presentations and reports, coordinate meetings and large Zoom events, create purchase orders and manage administrative spend, facilitate approvals and contracts, lead special projects and team event logistics, and report project status to leadership.