Supply Chain Manager

Job Summary

The Supply Chain Manager will have responsibility for all the systems utilized for ordering, stocking, and replenishment of supplies provided by Material Services for use throughout the Saint Mary’s and Saint Francis Hospitals and surrounding clinical spaces.  The Supply Chain Manager serves as primary point of contact for moveable equipment rental vendors and functions as a liaison between them and Clinical Engineering. The Supply Chain Manager is responsible for the processes utilized to capture, track, and reconcile supply usage via the automated supply management tools. The Supply Chain Manager serves as a liaison between customers and Material Services. The manager is directly responsible for the replenishment of the Nursing Units, Perioperative Areas, Ambulatory settings, and select Procedural areas, via both manual and automated systems. The manager supervises the staff performing functions such as Supply automation restock, dispatch, supply asset location replenishment, moveable equipment transport, bed movement, and code cart restock, specialty cart restock, customer service functions, and the dispatch desk. 

Department Description

The Supply Chain department at The Saints Hospital is comprised of a comprehensive set of services enabling the ordering, receipt, and distribution of goods across a variety of clinical and non-clinical settings.  This entails the main inpatient units, perioperative areas, and the surrounding clinics.  This department is vital in supplying clinical areas with the appropriate goods to enable the highest levels of patient care, clinician protection, and excellence. The relationship between upstream vendors and downstream customers is paramount to achieving patient care and expense goals. 

Responsibilities

% 

of time

Essential Function (Yes/No)

  

Key Responsibilities

(To be completed by Supervisor)

25

YES

Manages the staff performing functions such as ordering supplies, tracking inventory records, storing inventory, and distributing supplies.

10

YES

Oversees and monitors systems utilized for ordering, stocking, and replenishing supplies. Ensures supply storage meets accuracy, cleanliness, and organization standards in each stocking location.

5

YES

Oversees and monitors the utilization supply management tools to capture, track, and reconcile supply usage. Reviews inventory records for accuracy and timeliness. Enforces completion of all required documentation.

10

YES

Provides input for short and long range Materials Management goals. Implements strategic plans; collects data, measures success, and evaluates performance.

10

YES

Manages capital and operation resources for a cost center within budget. Suggests ways to improve operations by increasing efficiency. If necessary, requests additional resources. Coordinates the system for billing and charging transactions. Monitors charges to ensure all chargeable functions are captured.

5

NO

Analyzes supply levels for units to ensure cost efficiency, item expiration compliance, and appropriate stock. Maintains monthly reports based on systems data and prepares additional reports as requested. Assists with cost analysis.

5

YES

Monitors assigned staff compliance with departmental and University inventory management practices. Keeps the department aware of regulatory and safety issues and remains in compliance with the latest regulatory findings and results.

5

NO

Actively participates as a member or advisor on interdisciplinary committees, representing the materials management division on a range of initiatives, such as workflow efficiencies, patient satisfaction levels, workforce quality improvement initiatives, and clinical information systems.

15

YES

Serves as a liaison with customers to maintain a functional and efficient supply chain system. Serves as primary point of contact for vendors. Monitors distribution partners service levels to ensure quality and cost effectiveness.

5

YES

Recommends changes in staffing, executes recruiting and onboarding, verifying new hires meet standards. Updates job descriptions and career series to maintain accuracy. Conducts performance evaluations and defines development goals.

5

YES

Promotes professional growth and advancement for Materials Management staff, implementing professional development and training initiatives for staff. Provides mentorship to Materials Management Professionals. Develops and coordinates formal trainings to instruct staff to effectively order and distribute supplies and store and track inventory.

0

 

• Ensures the accuracy, cleanliness, and organization of the PAR levels in the Material Services Storage Area as well as the unit stock on each individual nursing unit or stocking location. 
• Creates and maintains a system for tracking and reconciling supply issues to customers throughout the medical center.
• Participates in unit-based par level revisions to ensure cost efficiency, item expiration compliance and appropriate stock.
• Maintains monthly usage reports based on systems data.
• Prepares additional reports as requested or initiated.
• Serves as a liaison with customers to maintain a functional and efficient supply chain system.
• Participates on necessary committees pertinent to this position.
• Maintains system for restocking Code carts and other specialty carts.
• Monitors charges to ensure all chargeable functions are captured.
• Monitors the service levels being provided by the medical center distribution partner(s).
• Responsible for the management (hiring, firing, performance evaluation, and counseling) of distribution staff.
• Serves to participate in and oversee disaster preparedness for medical surgical supplies and equipment.
• Supervises tracking, movement, PAR Levels and overall system health of the Ready Unit model at the Mount Zion Hospital.   
• Is responsible for measuring and responding to employee satisfaction data.
• Maintains awareness of surplus stock at any and all offsite warehouses. 
• Keeps the department aware of regulatory and safety issues and remains in compliance with the latest regulatory findings and results. 
• Ensures physical and data security.
• Active in professional associations.
• Performs other duties as assigned.

100%

  Qualifications

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Three (3) to Five (5) years of Supply Chain or Materials Management Supervisory Experience. 
• Knowledge of the most current materials management best practices and systems.
• Experience with Excel, Power BI, SQL, or other analytical tools is a plus
• Leadership skills to motivate, coach and challenge team to achieve effective outcomes.
• Ability to organize operations efficiently. Skills to improve processes, procedures, and systems.
• Ability to effectively manage multiple priorities in a complex, challenging environment. 
• Demonstrates adaptability and flexibility, anticipates and effectively handles change.
• Ability to collaborate within and across departments to coordinate daily supply chain activities and resolve problems.
• Problem solving skills to address issues when no precedent exists and to develop creative alternatives.
• Verbal and written communication skills, abilities to listen actively, persuade, advise, and counsel.
• Ability to prepare and present programs to various audiences.

Preferred Qualifications

• Bachelor's degree in related area and / or equivalent experience / training

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