Provides comprehensive administrative support to senior leaders, including complex calendar management, meeting and event coordination, domestic and international travel arrangements, invoice and expense processing, communications follow-up, recordkeeping, and administrative project support in a fast-paced biotech or life sciences environment.
Our client, a world leader in biotechnology and life sciences, is looking for an “Administrative Assistant II”.
Location: South San Francisco, CA
Rate: $32-$34/hr on W2 (DOE)
Job Duration: Long-term Contract (Possibility Of Extension)
Company Benefits: Medical, Paid Sick Leave, 401 (k)
Summary
The ideal candidate will have 5–10+ years of administrative experience, strong calendar-management skills, excellent communication abilities, and experience working with senior leaders in a fast-paced corporate, biotech, pharmaceutical, or life sciences environment.
Responsibilities include:
- Manage complex calendars and scheduling for senior leaders.
- Coordinate meetings, team events, conferences, and onsite/offsite activities.
- Arrange domestic/international travel and conference attendance.
- Process invoices, payments, and expense reports.
- Manage communications and follow up on administrative activities.
- Maintain tracking tools, databases, and departmental records.
- Support projects and resolve administrative issues independently.
Requirements:
- 5–10+ years of administrative experience.
- Experience supporting senior-level leaders preferred.
- Strong Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint.
- Google Workspace experience preferred.
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