Administrative Assistant

Role Scope: 

We are looking for an Administrative Assistant who can support a smooth and effective working environment for our team and ensure that any administrative needs are taken care of promptly.  An ideal candidate takes pride in how effectively we work with business partners, the experience that we provide to our program’s participants / patients and supporting their fellow team members. 

• Schedule and coordinate center programs, providing support for meetings and events setups 

• Manage incoming and outgoing mail, voicemails, and faxes 

• Support inventory and ordering for a variety of center functions. 

• Welcome participants and visitors in a warm, friendly and professional manner  

• Answer incoming phone calls and provide accurate information to callers. Respond to inquiries regarding center’s program details 

• Maintain participant records, documentation and collaborative planning with members of the inter-disciplinary team.  

• Assist with participant registration and enrollment processes, and coordinate transportation arrangements for participants as needed  

Qualifications:  

• Min of 2 years experience in administrative assistant/reception experience  

• Strong interpersonal and communication skills  

• Excellent organizational and multi-tasking abilities 

• Proficient in Microsoft Office 360 

• Ability to work collaboratively with inter-disciplinary team and interact with participants of varying abilities 

• Empathy and patience in dealing with participants and their families 

Nice to have: 

• Bilingual Preferred: English/Spanish 

• Knowledge of PACE or ADHC/CBAS 

• Background in healthcare facility administration 

Compensation:  

We take into account an individual’s qualifications, skillset, and experience in determining final salary. This role is eligible for medical/dental/vision insurance, short and long-term disability, life insurance, flexible spending accounts, 401(k) savings, paid time off, and company-paid holidays. The expected salary range for this position is $30 - $35 and is bonus eligible. The actual offer will be at the company’s sole discretion and determined by relevant business considerations, including the final candidate’s qualifications, years of experience, skillset, and geographic location. 

Vaccination Policy, including COVID-19  

At Habitat Health, we aim to provide safe and high-quality care to our participants. To achieve this, please note that we have vaccination policies to keep both our team members and participants safe. For covid and flu, we require either proof of vaccination or declination form and required masking while in participant locations as a safe and essential requirement of this role.  Requests for reasonable accommodation due to an applicant’s disability or sincerely held religious beliefs will be considered and may be granted based upon review. We also require that team members adhere to all infection control, PPE standards and vaccination requirements related to specific roles and locations as a condition of employment. 

Our Commitment to Diversity, Equity, and Inclusion: 

Habitat Health is an Equal Opportunity employer and is committed to creating a diverse and inclusive workplace. Habitat Health applicants are considered solely based on their qualifications, without regard to race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), gender identity, gender expression, sexual orientation, marital status, military or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member), or other status protected by applicable law. 

Habitat Health is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Habitat Health will take steps to provide people with disabilities and sincerely held religious beliefs with reasonable accommodations in accordance with applicable law.  Accordingly, if you require a reasonable accommodation to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact us at [email protected]. 

Beware of Scams and Fraud 

Please ensure your application is being submitted through a Habitat Health sponsored site only. Our emails will come from @habitathealth.com email addresses. If you feel that you have been the victim of a scam such as this, please report the incident to the Federal Trade Commission by selecting the ‘Rip-offs and Imposter Scams’ option: https://reportfraud.ftc.gov/#/.