Executive Administrative Assistant

Executive Administrative Assistant

Job Type: Full Time 

Shift:  Monday - Friday

40 hours per week

Mercy Youngstown Behavioral Health is part of Lifepoint Health, a diversified healthcare delivery network with facilities coast to coast. We are driven by a profound commitment to prioritize your well-being so you can provide exceptional care to others. As a part of the leadership team, you're embracing a vital mission dedicated to making communities healthier ®. Join us on this meaningful journey where your skills, compassion and dedication will make a remarkable difference in the lives of those we serve.

More about our team 

The Executive Administrative Assistant provides high-level administrative support to Company executives by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives.

 How you'll contribute 

An Executive Administrative Assistant who excels in this role: 

• Provides high-level administrative assistance for all administrative procedures, tasks, and activities associated with executives.
• Provides administrative support to one or more executives, often collaborating closely with their respective administrative support.
• Manages executive calendars with attention to detail, accuracy, and appropriate time allocation.
• Plans, hosts, and facilitates activities such as cross-team meetings, social gatherings, and conferences.
• Performs general administrative activities such as greeting visitors, screening and directing phone calls, and escorting visitors.
• Coordinates high-level meetings and offsite events including, but not limited to, scheduling, agenda creation, logistics, space plans and catering.
• Copies, scans, files, and tracks a variety of business documents and conducts research on specialized topics as required.
• Manages confidential business matter and communications.
• Participates in meetings with executive leadership to plan the week ahead, providing information and deliverables to help executive be more productive, and reprioritize projects in the queue.
• Makes travel arrangements and reservations for leadership and/or senior managers.
• Prioritizes mail and responds to correspondence as appropriate, addressing more complex and/or urgent correspondence to leadership, gathering any additional information needed to respond.
• Composes and type regular correspondence to include but not limited to invitations and informative material.
• Serves as point of contact between executive leadership and employees or other stakeholders.
• Creates and prepares reports, presentations, documents, etc. based on general instructions and maintains relevant databases and related records.
• Creates and prepares reports, presentations, documents, etc. for all board meetings.
• Reviews presentation materials to ensure that the presenter can effectively deliver the presentation to the intended audience and distributes information and materials to the staff as required.
• Provides statistical and budget reports to leadership as needed or requested.
• Attends various executive meetings to keep pulse on business and help "connect dots" between others in the Company.
• Greets and provides general support to visitors, vendors, callers, as well as internal staff from the Health Support Center (HSC) or facilities.
• Develops, implements and improves office policies and procedures.
• Manages various administrative or departmental projects, participate in gathering research and generates reports as needed, and notifies project participants on timelines and completion dates. 

Why join us 

We believe that investing in our employees is the first step to providing excellent patient care. In addition to your base compensation, this position also offers: 

• Comprehensive Benefits: Multiple levels of medical, dental and vision coverage for full-time and part-time employees.
• Financial Protection & PTO: Life, accident, critical illness, hospital indemnity insurance, short- and long-term disability, paid family leave and paid time off.
• Financial & Career Growth: Higher education and certification tuition assistance, loan assistance and 401(k) retirement package and company match.
• Employee Well-being: Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs).
• Professional Development: Ongoing learning and career advancement opportunities.

What we're looking for

• Education: High School Diploma or GED equivalent; Associate's Degree preferred.
• Experience: Minimum 7 years administrative experience.

About UsLifepoint Health is a leader in community-based care and driven by a mission of Making Communities Healthier. Our diversified healthcare delivery network spans 29 states and includes 63 community hospital campuses, 32 rehabilitation and behavioral health hospitals, and more than 170 additional sites of care across the healthcare continuum, such as acute rehabilitation units, outpatient centers and post-acute care facilities. We believe that success is achieved through talented people. We want to create places where employees want to work, with opportunities to pursue meaningful and satisfying careers that truly make a difference in communities across the country. About the TeamWe employ and provide care to people from all walks of life. We are committed to promoting healing, providing hope, preserving dignity and producing value with an inclusive workforce in which diversity is leveraged, respected, and reflective of the patients, family members, customers and team members we serve.